Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to establish a purchase order with HYO Inc. (Pengwyn) for the replacement of the salt spreaders and other associated parts for a F550 Dump Truck for the Division of Infrastructure Management, under the sole source provisions of Chapter 329 of the Columbus City Code. The Division of Fleet Management currently has a contract with HYO Inc., FL006025, for the purchase of parts and service on an as needed basis that expires 10/31/2016.
The replacement salt spreader and associated parts is for a F550 CNG Dump Truck that the city purchased in 2014 and has a life expectancy of at least ten years. The truck was involved in a backing-up accident causing considerable damage to the salt spreader and some damage to the dump body. The brass tag number associated with this vehicle is 26005.
Pengwyn's contract compliance number is 31-1201883 and expires 08/20/2015.
EMERGENCY ACTION: The department is requesting emergency designation so that the division can order and replace the parts of the salt spreader as soon as possible. The Division of Infrastructure Management cannot place the truck into service until this is completed.
FISCAL IMPACT: This ordinance authorizes the expenditure of $19,975.00. Capital funds are available within fund 704.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Finance and Management Director to establish a purchase order with HYO Inc. (Pengwyn) for a replacement salt spreader and parts for a F550 CNG Dump Truck; to authorize the appropriation and expenditure of $19,975.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($19,975.00)
Body
WHEREAS, a replacement salt spreader and parts are needed for a F550 CNG Dump Truck in order for the unit to be placed back into service; and
WHEREAS, capital funds will be used for these parts due to the significant dollar amount needed, the useful life of the capital asset, and the availability of funds within the Streets and Highways Bonds Fund; and
WHEREAS, HYO Inc. (Pengwyn) is the sole authorized vendor to complete the necessary repairs, and
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget and to transfer cash between projects within the Streets and Highways Bonds Fund; to ensure that sufficient funds are available in the correct areas of expense; and
WHEREAS, an emergency exists in the usual daily operation of the Finance & Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Finance and Management Director to establish a purchase order for parts for a CNG Dumpt Truck so that it may be placed back into service as soon as possible, for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget, authorized by Ordinance 0557-2015, be and is amended to provide sufficient budget authority for the appropriate project authorized within this ordinance as follows:
FUND 704
Project Name/ Project No. / Current Authority / Revised Authority / Difference
Street Equipment (Carryover) / 530020-100000 / $16,934.00 / $3,041.00 / $19,975.00
Street Equipment - 800MHz Radio (Carryover) / 530020-100022 / $207,404.00 / ($3,041.00) / $204,363.00
SECTION 2. That the City Auditor is hereby authorized to appropriate the sum of up to $13,783.64 from the unappropriated balance of the Streets and Highways Bond Fund, Fund 704, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2015, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530020-100000 / Unallocated Balance / 06-6600 / 591246 / $13,783.64
SECTION 3. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways Bond Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530020-100022 / Street Equipment - 800MHz Radio / 06-6600 / 742022 / $3,041.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530020-100000 / Street Equipment / 06-6600 / 591246 / $3,041.00
SECTION 4. That the Director of Finance & Management be and hereby is authorized to establish a purchase order with HYO Inc. (Pengwyn), 2550 W. Fifth Ave. Columbus, OH 43204 in the amount of $19,975.00 for the replacement salt spreader and parts for a F550 CNG Dump Truck for the Division of Infrastructure Management.
SECTION 5. That the expenditure of $19,975.00, or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized and approved as follows:
Dept/Div: 59-11
Fund: 704
Project: 530020-100000
OCA: 591246
Object Level 1: 06
Object Level 3: 6652
Amount: $19,975.00
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That this purchase is in accordance with the sole source provisions of City Code Chapter 329.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.