Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Fields Excavating, Inc., in the amount of $1,444,917.60 to encumber funds in connection with the Eastside Neighborhood Stormwater System Improvements Project. This project will provide drainage improvements to multiple neighborhoods in east Columbus. The work consists of approximately 5,875 linear feet of storm sewer pipe, 54 standard catch basins, 20 type C standard manholes, 1 type E standard manhole, 5 curb and gutter inlets, and 653 feet of underdrain along areas north and south of Livingston Avenue between S. High St. and McNaughten Rd.
CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened five (5) bids on February 22, 2015. These bids were received from: Fields Excavating - $1,444,917.60, Conie Construction Company - $1,578,000.00, Elite Excavating Company of Ohio - $1,584,944.41, Shelly & Sands, Inc. - $1,681,422.65, and Columbus Asphalt Paving - $1,771,659.74.
The lowest and best bid was from Fields Excavating, Inc. for $1,444,917.60. Additional information regarding each bidder, description of work, contract timeframe, detailed amounts and sub-contractors can be found on the attached Legislation Information Form.
FISCAL IMPACT: This project will expend $1,444,917.60 for the mitigation of flooding in the Eastside Neighborhood area as directed by the Project Engineer, and $361,229.40 for inspection and prevailing wage which will be paid from the Storm Sewer Bonds Fund.
CONTRACT COMPLIANCE INFORMATION: Contract Compliance Number, 31-1451322, expires: 4/7/2017, MAJ.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Fields Excavating, Inc. for the Eastside Neighborhood Stormwater System Improvements Project for the Division of Sewerage and Drainage; and to authorize the transfer of $1,806,147.00; to amend the 2015 Capital Improvements Budget; and to authorize the expenditure of $1,806,147.00. ($1,806,147.00)
Body
WHEREAS, five (5) bid proposals were received and publicly opened in the offices of the Director of Public Utilities on February 25, 2015 for the Eastside Neighborhood Stormwater System Improvements Project; and
WHEREAS, Fields Excavating, Inc., was selected as lowest and best bidder; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into a construction contract to mitigate flooding in the Eastside Neighborhood area; and
WHEREAS, it is necessary to transfer money within the Storm Sewer Bonds Fund for the Eastside Neighborhood SSI Project; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Storm Sewer Bonds Fund to mitigate flooding in the Eastside Neighborhood area; and now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a contract for Eastside Neighborhood Stormwater System Improvements Project with Fields Excavating, Inc., 177 Twp Rd.191, Kitts Hill, OH 45645; in the amount of $1,444,917.60 in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage; and to pay up to a maximum amount of $1,444,917.60.
SECTION 2. That the City Auditor is hereby authorized to transfer $1,806,147.00 within the Storm Sewer Bonds Fund, Fund 685, Division of Sewerage and Drainage, Division 60-15, Object Level One 06, Object Level Three 6621, as follows:
TRANSFER FROM:
Project | OCA | Project Name | Amount
611011-100000 |685011| Cooper Park SSI (carryover)| $975,581.85
611010-100000 |685010| Holt/Somersworth SSI | $830,565.15
TRANSFER TO:
Project | OCA | Project Name | Amount
610758-100000 | 685758 | Eastside Neighborhood SSI | $1,806,147.00
SECTION 3. That the 2015 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the cost of the construction contract stated in Section 1 herein:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
685 | 611011-100000 | Cooper Park SSI (carryover) | $975,582 | $0 | -$975,582
685 | 611010-100000 | Holt/Somersworth SSI | $1,000,000 | $169,435 | -$830,565
685 | 610758-100000 | Eastside Neighborhood SSI | $0 | $1,806,147 | +$1,806,147
SECTION 4. That an expenditure up to $1,806,147.00 is hereby authorized for the Eastside Neighborhood SSI project for Dept./Div. 60-15, Project No. 610758-100000, Object Level Three 6621, as indicated below:
Fund No. | Fund Name | Project No. | Project Name | OCA | Amount
685 | Storm Sewer Bonds Fund | 610758-100000 | Eastside Neighborhood SSI | 685758 | $1,806,147.00
SECTION 5. That the said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.