Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract with Leica Geosystems Inc., for the purchase of a 3-D Laser Scanner in the amount of $188,735.00. The Division of Police will use the 3-D Laser Scanner System to analyze large and complex crime scenes. The 3-D scanner system will also be used for vulnerability and threat assessment, security planning, and any other events requiring detailed scene diagrams. The Division of Police does not currently have this type of equipment.
This project is being administered by the Franklin County Office of Homeland Security & Justice Programs under the FY 2013 Justice Assistance Grant Program (JAG) 3-D Laser Scanner Grant from the United States Department of Justice Bureau of Justice Assistance. The total expenditure of $188,735.00 will be reimbursed by Franklin County through the FY 2013 JAG 3-D Scanner Grant.
Bid Information: Formal Bid # SA005816 was opened on April 16, 2015. Leica Geosystems Inc., submitted the only bid. Based on the lowest, most responsive and best bid received, the Division of Police recommends that a contract be awarded to Leica Geosystems, Inc.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance Number: 161516976, expires on April 22, 2017.
FISCAL IMPACT: This purchase will be made using funds from the FY 2013 Justice Assistance Grant Program (JAG) 3-D Scanner Grant. There is no impact on the General Fund due to this purchase.
EMERGENCY DESIGNATION: Emergency legislation is requested to expedite the process of this purchase in order to meet the deadlines of the grant award.
Title
To authorize and direct the Director of Finance and Management enter into a contract with Leica Geosystems, Inc. for the acquisition of the 3-D Laser Scanner System for the Division of Police, to authorize the expenditure of $188,735.00 from the General Government Grant Funds; and to declare an emergency. ($188,735.00)
Body
WHEREAS, the Division of Police was awarded a grant for the purchase of a 3-D Laser Scanner System; and
WHEREAS, this equipment will be used to analyze large and complex crime scenes and threat assessments; and
WHEREAS, the Division of Police recommends acceptance of the bid received by Leica Geosystems Inc., as the lowest, most responsive, and best bid, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Police, in that it is immediately necessary to authorize the Director of the Department of Finance and Management to enter into contract with Leica Geosystems, Inc. for the preservation of the public peace, health, safety and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and hereby is authorized to enter into contract for the acquisition of the 3-D Laser Scanner System with Leica Geosystems, Inc., utilizing the FY 2013 Justice Assistance Grant Program (JAG) 3-D Laser Scanner Grant for the Division of Police.
SECTION 2. That the expenditure of $188,735.00, or so much thereof as may be needed, be and the same is hereby authorized as follows:
|DIV 30-03| FUND 220| OBJ 01 06| OBJ 03 6643| OCA 331400 |GRANT 331400| $188,735.00|
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, the City Auditor shall establish such account codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.