Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to enter into a contract modification with Synagro Central, LLC for the purpose of providing Land Application Services for the Division of Sewerage and Drainage. This contract provides the Department of Public Utilities, Division of Sewerage and Drainage the service of applying sewage sludge for agricultural purposes. The contract is utilized by the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant and the Compost Facility.
The Department of Public Utilities, Division of Sewerage and Drainage currently has a Liquid Biosolids Land Application Contract with Synagro Central, LLC. In 2011, when this contract was executed, landfill hauling was from the two Wastewater Treatment Plants and the Compost Facility to Waste Management Landfill in Glenford, Ohio at a current contract line item pricing of $21.34/per wet ton. Since the Solid Waste Authority of Central Ohio (SWACO) is a likely option now, Synagro has agreed to reduce the cost for hauling services to the SWACO landfill. Synagro Central, LLC has submitted a letter with an updated rate for 2015 calendar year hauling services that went into effect on March 19, 2015. This letter quotes the rates for hauling services to the SWACO facility in the amounts of $8.00/per wet ton for the Jackson Pike Wastewater Treatment Plant and $10.00/per wet ton for the Southerly Wastewater Treatment Plant. This modification to include the new pricing, will allow for hauling services to SWACO at a savings to the City of Columbus. This modification will be in effect from March 19, 2015 through the contract expiration date of July 31, 2015. All other terms and conditions of the contract will remain in effect through the duration of the contract. This modification is in accordance with the relevant provisions of Columbus City Code Chapter 329 relating to contract modifications.
SUPPLIER: Synagro Central, LLC (76-0612568) Expires February 19, 2017. The vendor does not have MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 4 is $0.00. Total contract amount including this modification is $2,050,000.00.
2. Reason additional funds were not foreseen: Additional funds are not being requested at this time.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract. With the addition of the hauling services to SWACO the lower pricing/more attractive terms and conditions are a savings to the City of Columbus and in the City's best interest to accept.
4. How cost was determined: The cost, terms and conditions are in accordance with a letter submitted by Synagro Central, LLC, dated March 19, 2015 quoting a price for the addition of hauling services to SWACO.
FISCAL IMPACT: $0.00 is needed and budgeted for this service for the Jackson Pike and Southerly Wastewater Treatment Plants.
$577,179.58 was spent in 2014
$304,715.79 was spent in 2013
EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency to allow for the processing of this contract modification without delay to realize a cost savings to the City of Columbus.
Title
To authorize the Director of Public Utilities to modify a contract with Synagro Central, LLC for the Land Application Program for the Division of Sewerage and Drainage, to authorize the expenditure of $0.00 from the Sewerage System Operating Fund, and to declare an emergency. ($0.00)
Body
WHEREAS, the Division of Sewerage and Drainage utilizes a contract that provides the service of applying sewage sludge for agricultural purposes, and
WHEREAS, this contract is utilized by the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant and the Compost Facility, and
WHEREAS, the Director of Public Utilities received two (2) formal bids on March 30, 2011 and Synagro Central, LLC was awarded the contract, and
WHEREAS, the original contract was initiated on August 1, 2011 and is set to expire on July 31, 2015, and
WHEREAS, in 2011, when this contract was executed, landfill hauling was from the two Wastewater Treatment Plants and the Compost Facility to Waste Management Landfill in Glenford, Ohio at a current contract line item pricing of $21.34/per wet ton, and
WHEREAS, since the Solid Waste Authority of Central Ohio (SWACO) is a likely option now, Synagro has agreed to reduce the cost for hauling services to the SWACO landfill, and
WHEREAS, Synagro Central, LLC has submitted a letter with an updated rate for 2015 calendar year hauling services that went into effect on March 19, 2015. This letter quotes the rates for hauling services to the SWACO facility in the amounts of $8.00/per wet ton for the Jackson Pike Wastewater Treatment Plant and $10.00/per wet ton for the Southerly Wastewater Treatment Plant, and
WHEREAS, this modification to include the new pricing, will allow for hauling services to SWACO at a savings to the City of Columbus, and
WHEREAS, this modification will be in effect from March 19, 2015 through the contract expiration date of July 31, 2015. All other terms and conditions of the contract will remain in effect through the duration of the contract, and
WHEREAS, this modification is in accordance with the relevant provisions of Columbus City Code Chapter 329 relating to contract modifications, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, in that it is immediately necessary to authorize the Director to modify a contract with Synagro Central, LLC, thereby preserving the public health, peace, prosperity, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify contract No. EL011913 with Synagro Central, LLC, 435 Williams Court, Suite 100, Baltimore, MD 21220, for Land Application Services for the Division of Sewerage and Drainage. Total amount of modification No. 4 is ADD $0.00. Total contract amount including this modification is $2,050,000.00.
SECTION 2. That this contract modification will allow for the inclusion of hauling services to SWACO at a reduced rate over the current hauling services and pricing listed within the contract.
SECTION 3. That this modification is in accordance with the relevant provisions of Columbus City Code Chapter 329 relating to contract modifications.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.