Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to enter into a contract with Synagro Central, LLC for the purpose of providing Land Application of Biosolids with Regional Storage Services for the Division of Sewerage and Drainage. This contract provides the Department of Public Utilities, Division of Sewerage and Drainage the service of applying sewage sludge for agricultural purposes. The work generally shall include: the agronomic land application of up to 10% Total Solids (TS) liquid biosolids, tank pumping and cleaning services, the transport of 25% TS dewatered biosolids cake and transport of incinerator ash. The Contractor is responsible for professional management of the Land Application of Biosolids with Regional Storage program, which generally includes preparing site authorization requests, samples, daily activity reports, weekly progress reports, invoices and submitting this information to the City's Project Manager. The contract is utilized by the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant and the Compost Facility.
The Department of Public Utilities solicited Requests for Proposals (RFP) in accordance with the pertinent provisions of Columbus City Code Chapter 329 (Solicitation SA003857) for professional service contracts. Two hundred forty-seven (247) vendors (220 MAJ, 3 MBR, 13 M1A, 10 F1, 1 AS1) were solicited and two proposals (2 MAJ) were received and opened on April 15, 2011. Discussions and negotiations with the selected firm, has resulted in this recommendation to award the contract to Synagro Central LLC. The term of this contract shall be from the date of execution by the City of Columbus to ten (10) years after execution, subject to the appropriation of funds on an approximately annual basis via contract modification for each year of the term. For each year of the ten year contract, funds for the services shall be reviewed, and expenditures shall be approved by ordinance of City Council, and appropriation and certification of funds by the City Auditor. The maximum obligation of the City for services described in this agreement for the period of one year from August 1, 2015 through and including July 31, 2016 is limited to the amount of $400,000.00. If unforeseen issues are encountered that would require additional funding, a modification would be requested. The contract is for one (1) year with the option to renew for nine (9) additional years, on a year to year basis. This contract shall not automatically renew. The current Land Application contract will expire on July 31, 2015 and it is the desire of the Divison of Sewerage and Drainage that this new contract begin on August 1, 2015 to avoid any lapse in service.
SUPPLIER: Synagro Central LLC (76-0612568), Expires February 19, 2017
Synagro Central LLC does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $400,000.00 is budgeted and needed for this purchase.
$141,124.63 was spent in 2014
$304,715.79 was spent in 2013
Title
To authorize the Director of Public Utilities to enter into contract with Synagro Central, LLC for the Land Application of Biosolids with Regional Storage Services for the Division of Sewerage and Drainage, and to authorize the expenditure of $400,000.00 from the Sewerage System Operating Fund. ($400,000.00)
Body
WHEREAS, the Department of Public Utilities solicited Requests for Proposals (RFP) in accordance with the relevant provisions of Columbus City Code Chapter 329 relating to professional service contracts, and
WHEREAS, the Division of Sewerage and Drainage received and opened two bids for solicitation number SA003857 on April 15, 2011, and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made to the lowest, responsive and responsible bidder Synagro Central, LLC for the purpose of providing land application of biosolids with regional storage services for the Division of Sewerage and Drainage, and
WHEREAS, this contract provides the Department of Public Utilities, Division of Sewerage and Drainage the service of applying sewage sludge for agricultural purposes. The contract will be utilized by the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant and the Compost Facility, and
WHEREAS, the term of this contract is for the period of one (1) year from the date of execution by the City of Columbus. The contract specifications allow for nine (9) one (1) year extensions on a year to year basis. The maximum obligation for the first year being $400,000.00, with funds being reviewed and approved for each subsequent year of the ten (10) year contract. This contract shall not automatically renew. The parties agree that the City's obligation for subsequent years is subject to and conditioned upon the approval of City Council, and appropriation and certification of funds by the City Auditor, and
WHEREAS, the City may, at any time during the performance of the services under this contract, propose a modification of the contract by a properly authorized written instrument. With the approval of City Council and execution of such modification by both parties hereto, it shall be fully incorporated into this contract and shall govern all subsequent performance under the Contract, and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, to enter into a contract with Synagro Central, LLC for the purpose of providing land application of biosolids with regional storage services; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to enter into a contract with Synagro Central LLC, 435 Williams Court, Suite 100, Baltimore, MD 21220 for the purpose of providing land application of biosolids with regional storage services for the Division of Sewerage and Drainage, in the amount of $400,000.00, in accordance with the specifications on file. This contract is for a period of one (1) year from the date of execution by the City of Columbus, with the option to renew for nine (9) additional years, on a year to year basis upon mutual agreement, budgeted funds, and approval by Columbus City Council. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested. This contract shall not automatically renew.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of the Department of Public Utilities, and the Administrator of the Division of Sewerage and Drainage.
SECTION 3. That the expenditure of $400,000.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewer System Operating Fund, Fund 650, Department 60-05, to pay the cost of this contract as follows:
OCA: 605022
Object Level 1: 03
Object Level 03: 3419
Amount: $400,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.