Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to pay $10,979.40 to the Mid-Ohio Regional Planning Commission for Round 28 administrative costs.
The Mid-Ohio Regional Planning Commission (MORPC) serves as staff to the District Three Public Works Integrating Committee. This committee provides input and makes recommendations to the Ohio Public Works Commission for fund distribution for the State Capital Improvement Program and the Local Transportation Improvement Program. The commission makes funding awards in rounds. MORPC prorates costs to serve as staff for each round to local jurisdictions based upon the total funds ultimately awarded to each jurisdiction.
The Department of Public Service, Division of Design and Construction, received a total of $4,562,699.00 in FY2014 for the following Round 28 projects: Hard Road Phase A/Sawmill Road to Smoky Row Road; Morse Road Preserve TIF Improvements; and Smoky Row Roadway Improvements. The division's share of the administrative cost as determined by MORPC is 0.2406339328% of this total, or $10,979.40. This legislation authorizes that amount.
2. FISCAL IMPACT
Funds in the amount of $10,979.40 are available for this invoice in the Streets and Highways Bond Fund within the Department of Public Service. An amendment to the 2015 Capital Improvements Budget is necessary for the purpose of providing sufficient spending authority for the aforementioned expenditure.
3. EMERGENCY DESIGNATION
The department requests emergency designation to authorize this expenditure as soon as possible in order to promote and be consistent with accurate accounting practices.
Title
To amend the 2015 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to make payment to the Mid-Ohio Regional Planning Commission for staff support services rendered in connection with the State Capital Improvement Program and Local Transportation Improvement Program for the Division of Design and Construction; to authorize the expenditure of $10,979.40 from the Streets and Highways Bond Fund; and to declare an emergency. ($10,979.40)
Body
WHEREAS, the city was awarded grant funding from Ohio Public Works Commission infrastructure programs during Round 28; and
WHEREAS, the city agreed to pay up to 1% of the award amount in administrative fees when the city accepted the grants; and
WHEREAS, the Mid-Ohio Regional Planning Commission (MORPC) renders staff support services to the District Three Public Works Integrating Committee in connection with the State Capital Improvement Program and the Local Transportation Improvement Program, Round 28; and
WHEREAS, the cost of these services is assessed as a percentage of funds awarded to the City of Columbus, Department of Public Service, Division of Design and Construction; and
WHEREAS, the Department of Public Service has received an invoice from MORPC in the amount of $10,979.40 for administrative services for Round 28; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that it is immediately necessary to authorize payment to MORPC for staff support services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That 2015 Capital Improvements Budget, authorized by Ordinance 0557-2015, be and is hereby amended within the Streets and Highways G.O. Bond Fund, Fund 704, as follows:
Fund / Project / Project Name / Current C.I.B. / Change / C.I.B as Amended
704 / 530161-100095 / Roadway Improvements - Stygler Road (Voted Carryover) / $118,025.00 / ($10,980.00) / $107,045.00
704 / 530103-100038 / Arterial Street Rehabilitation - Hard Road Phase A/Sawmill Road - Smoky Row Road (Voted Carryover) / $2,026,082.00 / $4,813.00 / $2,030,895.00
704 / 530103-100044 / Arterial Street Rehabilitation - Morse Road - Preserve TIF Imps Phase 1 (Voted Carryover) / $0.00 / $3,881.00 / $3,881.00
704 / 530161-100144 / Roadway Improvements - Smoky Row (Voted Carryover) / $959,772.00 / $2,287.00 / $962,059.00
SECTION 2. That the transfer of cash and appropriation within the Streets and Higways G.O. Bond Fund, Fund 704, be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100095 / Roadway Improvements - Stygler Road / 06-6600 / 746195 / $10,979.40
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100038 / Arterial Street Rehabilitation - Hard Road Phase A/Sawmill Road - Smoky Row Road / 06-6600 / 740338 / $4,812.68
704 / 530103-100044 / Arterial Street Rehabilitation - Morse Road - Preserve TIF Imps Phase 1 / 06-6600 / 741344 / $3,880.70
704 / 530161-100144 / Roadway Improvements - Smoky Row / 06-6600 / 716144 / $2,286.02
SECTION 3. That the Director of Public Service be and hereby is authorized to make payment of $10,979.40 to the Mid-Ohio Regional Planning Commission, 111 Liberty Street, Suite 100, Columbus, Ohio, 43215, for staff support services rendered in connection with Round 28 of the State Capital Improvement and Local Transportation Improvement Programs for the Division of Design and Construction.
SECTION 4. That for the purpose of paying the cost of the contract the sum of $10,979.40 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Funds, Fund 704, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100038 / Arterial Street Rehabilitation - Hard Road Phase A/Sawmill Road - Smoky Row Road / 06-6631 / 740338 / $4,812.68
704 / 530103-100044 / Arterial Street Rehabilitation - Morse Road - Preserve TIF Imps Phase 1 / 06-6631 / 741344 / $3,880.70
704 / 530161-100144 / Roadway Improvements - Smoky Row / 06-6631 / 716144 / $2,286.02
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.