Explanation
BACKGROUND: This legislation is for the option to establish a UTC contract for Thermoplastic Pavement Marking Materials for the Division of Traffic Management, the sole user. These materials and supplies will be used for installation on asphalt or concrete surfaces with heat or cold application for various maintenance and resurfacing roadway projects throughout the City. The proposed option contract would expire December 31, 2017, with the option to renew for one (1) additional year.
The Purchasing Office opened formal bids on March 5, 2015. The City advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 of City Code relating to competitive bidding, Solicitation No. SA005762. Eighteen (18) bids were solicited: (M1A-0, F1-0, MBR-1). One (1) bid was received, and the bidder did not bid Items 1 through 19 or 91. Additionally, there was a numbering error on the proposal page and one item was mistakenly left off that is necessary for upcoming projects. The sole bidder has since provided pricing for that item. The Division of Traffic Management has asked that the Purchasing Office waive the relevant provisions of Columbus City Code in order to include that item in the award.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder as follows:
Flint Trading, Inc., MAJ, CC#56-1736552 expires 10/17/2016, Items 20 - 90 and 92-94, $1.00.
Total Estimated Annual Expenditure: $75,000.00, Division of Traffic Management, the sole user.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be ...
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