Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management to establish a purchase order for Cisco SmartNet maintenance services to support citywide metronet hardware. This purchase will be accomplished through the Universal Term Contract (UTC) that is established with Network Dynamics Incorporated under FL005447 (BPCMP30H) that expires June 30, 2016. The metronet is a critical component of the computing infrastructure of the city.
SmartNet supports data transfer needs for imaging applications as well as other city applications such as e-mail, CUBS (utility billing), Performance series (purchasing/procurement and accounting), payroll/personnel, VOIP telephone service, and geographic information systems (GIS). Establishing this purchase order will provide Cisco hardware maintenance support for the City's metronet for a one-year term period of July 1, 2015 through June 30, 2016, at a cost of $479,882.69.
EMERGENCY:
Emergency designation is being requested for this purchase to continue with services that are necessary to support daily operation activities and to ensure no service interruption.
FISCAL IMPACT:
In 2013 and 2014, $412,919.98 and $405,471.43 were expended respectively for services associated with Cisco SmartNet for metronet hardware maintenance support services. Funding for this year (2015) in the amount of $479,882.69 was budgeted and is available for the Cisco SmartNet services within the Department of Technology, Information Services Division, Internal Services Fund and other fund agencies direct charge budget within DoT.
CONTRACT COMPLIANCE NUMBER:
Vendor: Network Dynamics Incorporated F.I.D#/C.C#: 36-3941419 Expiration Date: 11/18/2016
Title
To authorize the Director of Finance and Management to establish a purchase order with Network Dynamics Incorporated for Cisco SmartNet hardware maintenance support services, for the city's metronet infrastructure, from the Universal Term Contract (UTC) established for the Department of Technology; to authorize the expenditure of $479,882.69 from the Department of Technology, Information Services Division, Internal Services Fund; and to declare an emergency. ($479,882.69)
Body
WHEREAS, this ordinance authorizes the Director of Finance and Management to establish a purchase order with Network Dynamics Incorporated for Cisco SmartNet hardware maintenance support services, for the city's metronet infrastructure from the Universal Term Contract (UTC, BPCMP30H, FL005447; expiration 6/30/2016), established for the Department of Technology, and
WHEREAS, the purchase order will provide Cisco hardware maintenance support services for a one-year term period, July 1, 2015 through June 30, 2016, at a cost of $479,882.69, and
WHEREAS, the network has been designed to support data transfer needs for imaging and current city applications such as e-mail, WASIMS (water billing), Performance series, payroll/personnel, voice mail, voice over IP, and geographic information system (GIS), and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary to authorize the Director of Finance and Management to establish a purchase order for Cisco SmartNet hardware maintenance services with Network Dynamics Incorporated to maintain on-going support and daily operations, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Network Dynamics Incorporated for the purchase of Cisco SmartNet hardware maintenance support services, in the amount of $479,882.69, for a one (1) year term period of July 1, 2015 through June 30, 2016, from the Universal Term Contract ( FL005447 (BPCMP30H) that expires 6/30/2016), established for the Department of Technology.
SECTION 2: That the expenditure of $479,882.69 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514|Sub-fund: 001|OCA: 470202|Obj. Level 1: 03|Obj. Level 3: 3372|Amount: $369,442.86|
Div.: 47-01|Fund: 514|Sub-fund: 240|OCA: 514240|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $4,258.08|
Div.: 47-01|Fund: 514|Sub-fund: 550|OCA: 514550|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $3,804.19|
Div.: 47-01|Fund: 514|Sub-fund: 600|OCA: 514600|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $24,197.14|
Div.: 47-01|Fund: 514|Sub-fund: 650|OCA: 514650|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $27,128.23|
Div.: 47-01|Fund: 514|Sub-fund: 675|OCA: 514675|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $7,234.20|
Div.: 47-01|Fund: 514|Sub-fund: 513|OCA: 514013|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $4,577.99|
Div.: 47-01|Fund: 514|Sub-fund: 502|OCA: 514502|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $6,408.00|
Div.: 47-01|Fund: 514|Sub-fund: 265|OCA: 514265|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $29,716.96|
Div.: 47-01|Fund: 514|Sub-fund: 599|OCA: 514599|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $986.00|
Div.: 47-01|Fund: 514|Sub-fund: 227|OCA: 472617|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $1,064.52|
Div.: 47-01|Fund: 514|Sub-fund: 227|OCA: 472619|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $1,064.52|
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.