Explanation
Background: This ordinance authorizes the Finance and Management Director to award bids and establish a purchase order for the CNG up-fitting of a F450 truck already in the possession of the Fleet Management Division. Formal bids were solicited and closed on April 23, 2015 (SA005825). Almared, Inc. dba: A-1 Alternative Fuel Systems was deemed the lowest and most responsible bidder.
The F450 is equipped by Ford the original equipment manufacturer (OEM) with all necessary components to be a dedicated (CNG) compressed natural gas powered vehicle. This ordinance will allow for the EPA /Ford approved installation of the approved CNG system. This approved system and installation will allow for all factory warranties to remain intact.
Almared, Inc. dba: A-1 Alternative Fuel Systems Compliance Number is 77-0284624, expires 12/11/2015 $22,500.00
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact: A total of $22,500.00 is budgeted and available within the Fleet Management Capital Fund.
Emergency action is requested so that the vehicle can be up-fitted and placed into service for immediate use by the Fleet Management Division.
Title
To amend the 2015 Capital Improvement Budget: to authorize the City Auditor to transfer funds within the Fleet Management Capital Fund 513; to authorize the Finance and Management Director to enter into contract with Almared, Inc., dba: A-1 Alternative Fuel Systems, for the CNG up-fit of a F450 truck for the Fleet Management Division; to authorize the expenditure of $22,500.00 from the Fleet Management Capital Fund; and to declare an emergency. ($22,500.00)
Body
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget and to transfer cash between projects within the Fleet Management Capital Fund 513; and
WHEREAS, it is necessary to award bids and establish a purchase order for the CNG up-fitting of a F450 truck already in the possession of the Fleet Management Division; and
WHEREAS, solicitation SA005825 was posted on vendor services; and
WHEREAS, Almared, Inc., dba: A-1 Alternative Fuel Systems, was the lowest responsible and responsive bidder and is recommended to be awarded this contract; and
WHEREAS, funding for this service is available within the Fleet Management Capital Fund 513; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Finance & Management in that it is immediately necessary to authorize the Director to establish a purchase order and contract for the CNG up-fitting of the F450 truck for use by the Fleet Management Division, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget be amended as follows:
FUND 513
Project Name| Project No.|Current Authority|Revised Authority|Difference
Fuel Tank Management |550005 - 100000|$147,389|$124,889|($22,500) [Fleet Management Carryover]
Fleet Equipment Replacement|550003-100000|$0|$22,500|$22,500[Fleet Management Carryover]
SECTION 2. That the City Auditor is hereby authorized to transfer cash and appropriation within the Fleet Management Capital Fund as follows:
FROM:
Dept/Div: 45-05| Fund: 513|Project Number 550005-100000|Project Name - Fuel Tank Management (Fleet Management Carryover)|OCA Code: 513050|OL3: 6652|Amount $22,500.00
TO:
Dept/Div: 45-05| Fund: 513|Project Number 550003-100000|Project Name - Fleet Equipment Replacement (Fleet Management Carryover)|OCA Code: 551302|OL3: 6652|Amount $22,500.00
SECTION 3. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to enter into a contract with Almared, Inc., dba: A-1 Alternative Fuel Systems, for the CNG up-fitting of a F450 Truck per SA005825.
SECTION 4. That the expenditure of $22,500.00 or so much thereof as may be necessary in regard to the actions authorized in SECTIONS 2 and 3 above, be and is hereby authorized and approved as follows:
Dept/Div: 45-05
Fund: 513
Project/Detail: 550003-100000
Project Name: Fleet Equipment Replacement
OCA Code: 551302
Object Level 1: 06
Object Level 3: 6652
Amount: $22,500.00
SECTION 5. That the monies in the foregoing SECTION 4 shall be paid upon order of the Director of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after the passage if the Mayor neither approve nor vetoes the same.