Explanation
BACKGROUND: This legislation is for the option to establish a UTC contract for Liquefied Petroleum Gas (Propane) for use by multiple Departments of the City of Columbus. This contract will provide for the delivery of bulk quantities and cylinders of Liquefied Petroleum Gas (Propane). The term of the proposed option contract would be approximately two years, expiring June 30, 2017, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on May 7, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Solicitation No. SA005840). Thirteen (13) bids were solicited: (M1A-0, F1-0, MBR-1). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Ferrellgas LLC, MAJ, CC# 43-1698481 expires 07/01/2015, All Items, $1.00
Total Estimated Annual Expenditure: $200,000
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. The current UTC contract will expire 6/30/2015. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Liquefied Petroleum Gas (Propane) with Ferrellgas, to authorize the expenditure of $1.00 to establish the contract from the General Fund, and to d...
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