Explanation
Background: This legislation authorizes the Franklin County Municipal Court, Clerk of Court ("Municipal Court Clerk") to modify the existing contract with CourtView Justice Solutions, Inc. ("CJS") for the provision of electronic payment processing services ("E-Pay Plus"); professional services for the payment integration with customer's public access application in the amount of $4,300.00 for the Franklin County Municipal Court Case Management System and the Electronic Filing ("E-Filing") of documents.
The CJS E-Pay Plus System that provides the Franklin County Municipal Court with an on-line payment solution that is integrated with the CJS's E-Filing solution and CJS Case Management System ('CMS"). The on-line electronic credit card payment service defers the transaction costs to the user; thereby, decreasing the bank service fees for the Municipal Court Clerk's operating budget.
Ordinance 0422-2012 authorized Municipal Court Clerk to enter into a thirty-six (36) month contract with four (4) consecutive twelve (12) month renewal options with CJS for the purchase of maintenance, support, professional and optional services for the Franklin County Municipal Court case management system.
Bid Information:
Pricing was negotiated between CJS and the Municipal Court Clerk. Discounts were received for maintenance, support and software.
CJS is the sole source supplier of CourtView software maintenance and support services. The case management system is proprietary in nature. As such this legislation is being established in accordance with the sole source provisions of the Columbus City Code.
Contracts:
Ordinance: 0422-2012; EL013073; $337,524.00
Ordinance: 1809-2012; EL013637; $63,871.00
Ordinance: 0221-2013; EL013968; $191,613.00
Ordinance: 2439-2013; EL014961; $65,148.00
Ordinance: 0301-2014; EL015376; $195,446.00
Ordinance: 1443-2014; EL015990; $154,697.00
Ordinance: 2489-2014; EL016363; $76,802.00
Ordinance: 1351-2015;$4,300.00
Contract Compliance Number: 46-0521050
Expiration Date: 2/13/2016
The company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Emergency: Emergency legislation is requested to expedite the purchase of payment processing services for E-Filing of documents for the Franklin County Municipal Court.
Fiscal Impact: Funds totaling $4,300.00 are available within the Municipal Court Clerk Computer Fund.
Title
To authorize the Municipal Court Clerk to modify the contract with Court View Justice Solution, Inc. for the provision of payment processing services and professional services; to authorize an expenditure of $4,300.00 from the Municipal Court Clerk Computer Fund; and to declare an emergency ($4,300.00).
Body
WHEREAS, it is necessary for the Municipal Court Clerk to modify the contract for the provision of payment processing services and professional services for the Franklin County Municipal Court Case Management System and the E-Filing of documents; and
WHEREAS, this agreement was originally established in accordance with the sole source provisions of the Columbus City Code; and
WHEREAS, an emergency exists in the usual daily operation of the Municipal Court Clerk's office in that it is immediately necessary to modify the existing contract with CJS for the provision of payment processing services and professional services for the Franklin County Municipal Court, thereby preserving the public health, peace, property, safety, and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Municipal Court Clerk be and is hereby authorized to modify the contract with CJS for the provision of payment processing services and professional services in the amount of $4,300.00 for the Franklin County Municipal Court Case Management System and the E-Filing of documents.
SECTION 2. That the expenditure of $4,300.00 or so much thereof as may be necessary is hereby authorized to be expended from the Municipal Court Clerk Computer Fund, organization 26-01, fund 227, oca 260208, object level 1 - 03, object level 3 - 3336, amount $4,300.00.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.