Explanation
BACKGROUND: This ordinance provides the option for Fleet Management to purchase specific and unique Bobcat vehicle and truck parts for City vehicle repairs not available from any other vendors. The term of the proposed option contract would be from the date of execution by the City up to and including June 30, 2017 with the right to extend for one (1) additional one year period subject to mutual agreement by both parties. Bobcat Enterprises, Inc. is the only local distributor of specific equipment parts.
BOBCAT ENTERPRISES, INC. CC# 31-0860716, Expires 05/14/2017
Total Estimated Annual Expenditure: $25,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
EMERGENCY ACTION is requested to ensure an uninterrupted supply of parts and supplies to maintain the City's fleet.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services, and UTC Fund. Fleet Management will be required to obtain approval to expend from its own appropriations for its estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into contract for the option to purchase parts and equipment with Bobcat Enterprises, Inc. in accordance with the sole source provisions of the Columbus City Codes; to authorize the expenditure of one dollar from the Mail, Print Services, and UTC Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Fleet Management Division has a need to procure automotive and equipment parts and supplies from local authorized OEM parts vendor in order to repair City vehicles and equipment on short notice; and
WHEREAS, at times providers of various automotive equipment parts and supplies do not submit bids because they are the sole authorized parts vendor or repair facility within the geographic area Columbus, Franklin County; and
WHEREAS, the Fleet Management Division has a need to pro...
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