City of Columbus - File #: 1295-2015

• File #: 1295-2015
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/5/2015
• In control: Technology Committee
• On agenda: 6/8/2015
• Final action: 6/9/2015
• Title: To amend the 2015 Capital Improvement Budget; to authorize the transfer of appropriation and cash between projects; to authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish multiple purchase orders with the following vendors: AdvizeX Technologies and OnX USA LLC, from existing Universal Term Contracts (UTC's), for the purchase of various equipment (hardware, software, installation and support services); to also authorize the Director of the Department of Technology to modify a contract with OARnet/OSU for VMware software licensing, maintenance and support, and training services; to waive the competitive bidding provisions of Columbus City Code; to authorize the expenditure of $741,640.85 from the Department of Technology, Information Services Division, Capital Improvement Bond Fund ($741,640.85) and the Department of Technology, Information Services Divison, Internal Service Fund ($62,561.58); and to declare an emerg...

Date	Ver.	Action By	Action	Result
6/9/2015	1	MAYOR	Signed
6/9/2015	1	CITY CLERK	Attest
6/8/2015	1	COUNCIL PRESIDENT	Signed
6/8/2015	1	Columbus City Council	Approved	Pass

Explanation

BACKGROUND:
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order from an existing Universal Term Contract (UTC FL005254, BPO BPCMP46B) with OnX USA LLC, which expires June 30, 2015. The purchase order will provide for new HP servers and related peripherals to expand the virtual server platform and replace aging equipment purchased in 2011. The UTC provides the City with a minimum 11% discount off the list price of this type of HP equipment, and OnX is providing this equipment at a 26% discount. The total cost of this equipment purchase is $157,947.29.

This legislation will also authorize the Director of Finance and Management, on behalf of the DoT, to establish a purchase order from an existing UTC (FL005296, BPO BPCMP45B) with AdvizeX Technologies, which expires June 30, 2015. The purchase order will provide for new data storage equipment to expand and replace aging equipment in the storage area network (SAN). The UTC provides the City with a minimum 27% discount off of EMC list prices for VNX equipment and related peripherals, 52% off of list for EMC switches, 15% off of standard pricing for professional services, 15% off for hardware maintenance and 44% off of EMC list prices for software maintenance. AdvizeX is offering the VNX equipment at a 45% discount, switches at 52%, professional services at 17%, hardware maintenance at 15%, and software maintenance at 45%. The total cost of the equipment and services is $612,760.00.

Although both UTCs (FL005254- OnX USA LLC & FL005296- AdvizeX Technologies) are due to expire June 30, 2015, the Department of Finance and Management, Purchasing Office will be extending the contracts for an additional one year term.

Finally, this legislation authorizes the Director of the Department of Technology (DoT) to modify an agreement with OARnet/OSU, a non-profit organization, for VMWare software licensing, maint...