City of Columbus - File #: 1308-2015

• File #: 1308-2015
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/7/2015
• In control: Public Safety Committee
• On agenda: 6/8/2015
• Final action: 6/9/2015
• Title: To authorize and direct the Director of Public Safety to enter into contract with DataWorks Plus for maintenance services, support, and upgrades to the Mugshot Database system for the Division of Police in accordance with the provisions of sole source procurement, to authorize the expenditure of $40,684.00 from the Law Enforcement Seizure Fund; and to declare an emergency. ($40,684.00)

Date	Ver.	Action By	Action	Result
6/9/2015	1	MAYOR	Signed
6/9/2015	1	CITY CLERK	Attest
6/8/2015	1	COUNCIL PRESIDENT	Signed
6/8/2015	1	Columbus City Council	Approved	Pass

Explanation

BACKGROUND: The Central Ohio Data Sharing Initiative was awarded funds through the FY 2007 COPS Technology Program (pursuant to Ordinance #1607-2007) for the purchase of standardized hardware/software, including a web-based mugshot system. Per Ordinance 1428-2013, passed on July 15, 2013, the City of Columbus Director of Public Safety entered into a two (2) year contract for maintenance and support. This two (2) year maintenance agreement has ended and the City of Columbus, Division of Police is in need of a one (1) year maintenance and support agreement at the cost of $25,136.00. In addition, to the maintenance and support agreement, the Mugshot Database System is in need of an upgrade. This upgrade will improve the software needed to run the mugshot system and to replace any outdated cameras, resulting in a cost of $15,548.00. DataWorks Plus is a sole source provider for the maintenance and support of the Mugshot Database System. This ordinance authorizes the Director of Public Safety to enter into contract with DataWorks Plus for one (1) year maintenance and support agreement with upgrades for the Mugshot Database System for a total expenditure of $40,684.00.

BID INFORMATION: This maintenance and support agreement was not bid out because DataWorks Plus is a sole source provider of these services due to the fact that it has proprietary rights to the Digital Photo Manager, Web Works, and FR Template Management Software. These items are the hardware and software that comprise the Mugshot Database System and for which DataWorks will be providing maintenance and support.

FISCAL IMPACT: The funding for this maintenance and support agreement has already been appropriated and authorized by Ordinance 1049-2015 (Law Enforcement Seizure Funds) passed on 5/4/2015. There is no impact on the General Fund due to this purchase.

CONTRACT COMPLIANCE: 57-1104887, expires 6/21/15

Emergency Designation: Emergency legislation is necessary in order to continu...