Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with O.A. Spencer, Inc., in the amount of $98,497.82, for architectural services associated with the Indianola Facility Restroom Renovation Project, Division of Water Contract No. 2098.
This project consists of renovating and expanding restrooms at two Department of Public Utilities' buildings located at 3500 and 3568 Indianola Avenue. Work at the 3500 Indianola Division of Power building (two restrooms) and the 3568 Division of Water building (three restrooms) shall include revision of restrooms to accommodate the required fixture count for the present occupancy load of each facility, along with development of ADA complianant restrooms per current building codes. Work will include but not be limited to complete replacement of fixtures, partitions, walls and floor (as needed), lighting and ventilation, and electric hand dryers.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The existing restrooms are in need of updating to current standards (including ADA requirements) as the facility was built in the 1950's. Over the years the existing fixtures have seen more than the usual maintenance repairs along with inadequate lighting and the need to upgrade the ventilation system. In addition, several areas are showing signs of deterioration and the restroom building materials have exceeded their useful life.
3. BID INFORMATION: The selection of the firm providing the professional architectural services has been performed in accordance with the procedures set forth in Columbus City Code, Chapter 329. Requests for Proposals (RFP's) were received on October 29, 2014 from O.A. Spencer, Inc., Abbot Studios, Star Consultants, and Kabil Associates.
An evaluation committee reviewed the proposals and scored them based on the following criteria: A. Location of Lead Architect/Engineer, B. Size of Lead Architect/Engineer, C. Present Workload w/ City of Columbus, D. Statement of Understanding, E. Competence to Perform, F. Past Performance, G. Project Tasks Defined, H. Proposed Schedule. I. Innovative Approach, J. Cost Containment, and K. Environmentally Preferable Approach.
Based on the evaluation of the proposals submitted the Director of Public Utilities requests award of the project to O.A. Spencer, Inc.
The Contract Compliance Number for O.A. Spencer, Inc. is 31-1574528 (expires 2/28/16, MBE). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against O.A. Spencer, Inc.
4. FISCAL IMPACT: A transfer of funds within the Water Build America Bonds Fund will be necessary as well as an amendment to the 2015 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a professional services agreement with O.A. Spencer, Inc. for architectural services associated with the Indianola Facility Restroom Renovation Project for the Division of Water; to authorize a transfer and expenditure up to $98,497.82 within the Water Build America Bonds Fund; and to amend the 2015 Capital Improvements Budget. ($98,497.82)
Body
WHEREAS, four technical proposals for a professional architectural services agreement for the Indianola Facility Restroom Renovation Project were received on October 29, 2014; and
WHEREAS, O.A. Spencer, Inc. was the firm selected to perform the services for this project based on criteria set forth in Columbus City Codes; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a professional architectural services agreement for the Indianola Facility Restroom Renovation Project with O.A. Spencer, Inc.; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water Build America Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional architectural services agreement with O.A. Spencer, Inc. for the Indianola Facility Restroom Renovation Project, for the preservation of the public health, peace, property and safety;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a professional architectural services agreement for the Indianola Facility Restroom Renovation Project with O.A. Spencer, Inc., 343 East Livingston Avenue, Columbus, Ohio 43215; in an amount up to $98,497.82; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $98,497.82 within the Department of Public Utilities, Division of Water, Dept/Div. No. 60-09, Water Build America Bonds Fund, Fund No. 609, Object Level Three 6690, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
609 | 690414-100000 (carryover) | PAWP Sludge Disposal | 609414 | -$98,497.82
609 | 690026-100011 (carryover) | Indianola Restroom Rehab. | 692611 | +$98,497.82
SECTION 3. That the 2015 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
609 | 690414-100000 (carryover) | PAWP Sludge Disposal | $0 | $111,121 | +$111,121
(establish authority to match cash plus future expenditure/rounding)
609 | 690414-100000 (carryover) | PAWP Sludge Disposal $111,121 | $12,623 | -$98,498
609 | 690026-100011 (carryover) | Indianola Restroom Rehab. | $0 | $98,498 | +$98,498
SECTION 4. That the expenditure of $98,497.82 is hereby authorized for the Indianola Facility Restroom Renovation Project within the Water Build America Bonds Fund, Fund No. 609, Division 60-09, Project No. 690026-100011 (carryover), OCA Code 692611, Object Level Three 6690.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.