Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Elite Excavating, Co. in the amount of $2,629,440.00 to encumber funds in connection with the Ashburton/Dale and Ashburton/Mayfair Stormwater System Improvements Project. This project will provide drainage improvements to the Ashburton Road area between Dale Avenue and Mayfair Boulevard. The work consists of constructing 5,020 Linear Feet of 12 to 48 inch storm sewer inlets, and other such work as may be necessary.
CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened six (6) bids on February 22, 2015. These bids were received from: Elite Excavating Company of Ohio - $2,629,440.00, Shelly & Sands, Inc. - $2,941,108.92, John Eramo - $3,112,906.16, Conie Construction Company - $3,144,370.80, Columbus Asphalt Paving - $3,372,002.10, and Fields Excavating - $3,590,892.26. The lowest and best bid was from Elite Excavating, Co. for $2,629,440.00. Additional information regarding each bidder, description of work, contract timeframe, detailed amounts and sub-contractors can be found on the attached Legislation Information Form.
FISCAL IMPACT: This project will expend $2,629,440.00 for the mitigation of flooding in the Ashburton Road area as directed by the Project Engineer, and $263,944.00 for inspection and prevailing wage which will be paid from the Storm Sewer Bonds Fund.
CONTRACT COMPLIANCE INFORMATION: Contract Compliance Number, 20-1643186, expires: 4/7/2017, MAJ.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Elite Excavating, Co. for the Ashburton/Dale and Ashburton/Mayfair Stormwater System Improvements Project for the Division of Sewerage and Drainage; and to authorize the transfer of $959,861.27; to amend the 2015 Capital Improvements Budget; and to authorize the expenditure of $2,893,385.00. ($2,893,385.00)
Body
WHEREAS, six (6) bid proposals were received and publicly opened in the offices of the Director of Public Utilities on April 8, 2015 for the Ashburton/Dale and Ashburton/Mayfair Stormwater System Improvements Project; and
WHEREAS, Elite Excavating, Co., was selected as the lowest, best, most responsive, most responsible bidder; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into a construction contract to mitigate flooding in the Ashburton Road area; and
WHEREAS, it is necessary to transfer money within the Storm Sewer Bonds Fund for the Ashburton/Dale and Ashburton/Mayfair SSI Project; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Storm Sewer Bonds Fund to mitigate flooding in the Ashburton Road area; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to execute a contract for the Ashburton/Dale and Ashburton/Mayfair Stormwater System Improvements Project with Elite Excavating, Co. 4500 Snodgrass Rd., Mansfield, OH 44903; in the amount of $2,629,440.00 in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage; and to pay up to a maximum amount of $2,629,440.00.
SECTION 2. That the City Auditor is hereby authorized to transfer $959,861.27 within the Storm Sewer Bonds Fund, Fund 685, Division of Sewerage and Drainage, Division 60-15, Object Level One 06, Object Level Three 6621, as follows:
TRANSFER FROM:
Project | OCA | Project Name | Amount
610742-100000 |685742| Charleston Ave SSI (carryover)| $369,964.52
610746-100000 |685746| Southard/Fornoff Area SSI (carryover) | $230,938.28
610953-100000 |685953| Briggs Rd Ditch Enclosure SSI (carryover) | $343,374.49
610784-100000 |685784| Weisheimer Rd SSI (carryover) | $15,583.98
TRANSFER TO:
Project | OCA | Project Name | Amount
610977-100000 | 685977 | Ashburton/Dale and Ashburton/Mayfair SSI (carryover) | $959,861.27
SECTION 3. That the 2015 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the cost of the construction contract stated in Section 1 herein:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
685 | 610742-100000 | Charleston Ave SSI (carryover)| $369,965 | $0 | -$369,965
685 | 610746-100000 | Southard/Fornoff Area SSI (carryover) | $230,939 | $0 | -$230,939
685 | 610953-100000 | Briggs Rd Ditch Enclosure SSI (carryover) | $343,375 | $0 | -$343,375
685 | 610784-100000 | Weisheimer Rd SSI (carryover) | $21,579 | $5,996 | -$15,583
685 | 610977-100000 | Ashburton/Dale and Ashburton/Mayfair SSI (carryover)| $1,933,523 | $2,893,385 | +$959,862
SECTION 4. That an expenditure up to $2,893,384.00 is hereby authorized for the Ashburton/Dale and Ashburton/Mayfair SSI project for Dept./Div. 60-15, Project No. 610977-100000, Object Level Three 6621, as indicated below:
Fund No. | Fund Name | Project No. | Project Name | OCA | Amount
685 | Storm Sewer Bonds Fund | 610977-100000 | Ashburton/Dale and Ashburton/Mayfair SSI | 685977 | $2,893,384.00
SECTION 5. That the said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.