Explanation
This ordinance authorizes the Director of Finance and Management to enter into a contract for the construction of a concrete pad located at the Fleet Management Division Groves Road Facility. The pad will serve as a reinforced surface on which to place refuse dumpsters and is a part of the Division's ongoing environmental management program.
In accordance with the competitive bidding provision of Columbus City Codes, the Fleet Management Division published SO049735 on April 21, 2015. Bids were opened on May 6, 2015, and upon evaluation Professional Construction Services, Inc., was deemed the lowest responsive and responsible bidder.
The following vendors submitted bids:
Professional Construction Services, Inc. $10,275
Ferreira Contracting $16,000
Central Ohio Building $21,900
Bomar Construction $17,690
Professional Construction Services, Inc. Contract Compliance #311701026, expires 5/12/2016
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
In addition, this ordinance also amends the 2015 Capital Improvement Budget in order to transfer funding between projects within the Fleet Management Division’s Capital Fund.
Fiscal Impact: A total of $10,275.00 is required and available within the Fleet Management Division’s Capital Fund.
Emergency action is requested in order that the construction may proceed during the current season to avoid any operational disruption at the Fleet Management facility.
Title
To authorize the Director of Finance and Management to enter into contract with Professional Construction Services, Inc., for the construction and installation of a concrete pad at the Fleet Management Division Groves Road facility; to amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer funds within the Fleet Management Division’s Capital Fund; and to declare an emergency. ($10,275.00)
Body
WHEREAS, in accordance with the competitive bidding provisions of Columbus City Codes Chapter 329, the Fleet Management Division solicited bids for the construction of a concrete pad at the Fleet Management Division’s Groves Road facility; and
WHEREAS, Professional Construction Services, Inc., was deemed the lowest, best, most responsive and responsible bidder and is recommended to be awarded the contract; and
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget in order to transfer funding to the correct project; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Finance and Management, Fleet Management Division, in that it is immediately necessary to authorize the Director to enter into contract with Professional Construction Services, Inc. in order to mitigate operational impact at the Fleet Management Division’s Groves Road facility thereby, preserving the public health, property, safety, and welfare; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is authorized to enter into contract with Professional Construction Services, Inc., for the construction of a concrete pad located at the Fleet Management Division Groves Road Facility.
SECTION 2. That the City Auditor is hereby authorized to transfer cash and appropriations within the Fleet Management Capital Fund as follows:
FROM:
Dept/Div: 45-05 | Fund: 513 | Project Number: 550001-100002 | Project Name: Fleet Facility Improvements - CNG (Fleet Management Carryover) | OCA Code: 551305 | OL3: 6652 | Amount: $10,275.00
TO:
Dept/Div: 45-05 | Fund: 513 | Project Number: 550001-100000 | Project Name: Fleet Management Facility (Fleet Management Carryover) | OCA Code: 513027 | OL3: 6652 | Amount: $10,275.00
SECTION 3. That the 2015 Capital Improvement Budget be amended as follows:
FUND 513
Project Name | Project No. | Current Authority | Revised Authority | Difference
Fleet Facility Improvements - CNG | 550001 - 100002 | $58,084 | $47,809 | ($10,275) [Fleet Management Carryover]
Fleet Management Facility | 550001-100000 | $0 | $10,275 | $10,275 [Fleet Management Carryover]
SECTION 4. That the expenditure of $10,275.00 or so much thereof as may be necessary in regard to the actions authorized in Section 1 above, be and is hereby authorized and approved as follows:
Dept/Div: 45-05
Fund: 513
Project/Detail: 550001-100000
Project Name: Fleet Management Facility
OCA Code: 513027
Object Level 1: 06
Object Level 3: 6652
Amount: $10,275.00
SECTION 5. That the monies in the foregoing SECTION 4 shall be paid upon order of the Director of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after the passage if the Mayor neither approve nor vetoes the same.