Explanation
BACKGROUND: This ordinance authorizes the option to purchase Computer Parts and Accessories for the Department of Technology. The term of the proposed option contract will be through July 31, 2017 with the option to extend one additional year, subject to mutual agreement by both parties, in accordance with formal bid SA005822. The Purchasing Office opened formal bids on April 16, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with Chapter 329 (Solicitation No. SA005822). Two hundred twelve (212) bids were solicited (MAJ: 198, MBR: 9, M1A: 3, AS1: 2, F1:2) Eight (8) bids were received (MAJ: 6, MBR: 1, M1A: 1).
The Purchasing Office is recommending award of the contract to the lowest responsive, responsible and best bidder:
OGIS Communication Group, Inc., CC#263983397, exp. 06/19/16
Total Estimated Annual Expenditure: $100,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to the procurement cycle and the efficient delivery of repair parts for personal computers will be slowed, negatively impacting the ability of City employees to serve the public.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a universal term contract for the option to purchase Computer Parts and Accessories with OGIS Communication Group, Inc.; to authorize the expenditure of one dollar ($1.00) to establish the contract from the Gereral Fund; and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on ...
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