Explanation
BACKGROUND: The purpose of this ordinance is to authorize the City Attorney to modify an existing agreement with Isaac, Wiles, Burkholder, & Teetor, LLC for assistance in representation and advising the Division of Police and Public Safety Department on matters effecting the Police Helicopter Unit. Isaac, Wiles, Burkholder, & Teetor, LLC has the necessary expertise in aviation matters to provide assistance in negotiations with the vendors MD Helicopter and Rolls Royce in upgrading to a new model aircraft. Therefore, the City Attorney's Office in consultation with the Department of Public Safety decided it is in the best interest of the City to utilize this firm as special counsel for this project and waive the relevant competitive bidding provisions of the Columbus City Code.
FISCAL IMPACT: This ordinance authorizes the expenditure of $75,460.30 for a Special Legal Council Contract modification for the Division of Police's Helicopter Unit. Funds were not specifically budgeted for this agreement, however, available funds in the Department of Public Safety will be used for this expenditure. Prior year expenditures with Isaac, Wiles, Burkholder, & Teetor, LLC for this project amount to $19,539.70. This ordinance also authorizes the transfer of funds with the Division of Police's General Fund budget, from the Transfers Code to Contractual Services.
COMPANY: Isaac Wiles, Burkholder, & Teetor, LLC - Contract Compliance Number is 46-2505333
Emergency legislation is being requested so that there would be no delay in the legal services needed in this matter.
Title
To authorize the transfer of funds within the Division of Police's General Fund Budget; to authorize the City Attorney to modify an agreement for special legal counsel services with Isaac, Wiles, Burkholder, & Teetor, LLC; to authorize the expenditure of $75,460.30 from the General Fund; to waive the provisions of competitive bidding, and to declare an emergency. ($75,460.30).
Body
WHEREAS, funds are needed to be transferred within the Division of Police's General Fund Budget, and
WHEREAS, the City Attorney has a need to modify a special legal counsel agreement to provide assistance in representation and advising the Public Safety Department, Division of Police, in negotiations with MD Helicopter and Rolls Royce, and
WHEREAS, Isaac, Wiles, Burkholder, & Teetor, LLC has the necessary expertise in aviation matters to provide this assistance; and
WHEREAS, it is in the best interest of the City to waive the relevant competitive bidding provisions of Chapter 329 of the Columbus City Code in order to maintain continuity of service; and
WHEREAS, the City has determined that an additional $75,460.30 should be sufficient to cover said services; and
WHEREAS, overall total amount to be paid to Isaac, Wiles, Burkholder, and Teetor for their representation in this project shall not exceed $95,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety in that it is immediately necessary to authorize the City Attorney to enter into a contract modification with Isaac, Wiles, Burkholder, & Teetor, LLC at the earliest time so that there are no interruptions in legal services, for the preservation of the public peace, property, health, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Attorney is hereby authorized to modify an agreement with Isaac, Wiles, Burkholder, & Teetor, LLC for special legal counsel to provide legal advice and other legal services to the City Attorney and the Department of Public Safety with regard to the Division of Police aircrafts.
SECTION 2. That funds in the Division of Police's General Fund Budget be transferred as follows:
FROM: Object Level One 10 | Object Level Three 5501 | OCA Code 900076 | Amount $75,500.00
TO: Object Level One 03 | Object Level Three 3324 | OCA Code 300707 | Amount $75,500.00
SECTION 3. That this Council finds it in the best interests of the City to waive the relevant competitive bidding provisions of Chapter 329 of the Columbus City Codes.
SECTION 4. That the expenditure of $75,460.30 or as much as may be needed, is hereby authorized as follows:
DIV FUND OBJ LEV (1) OBJ LEV (3) OCA AMOUNT
30-03 010 03 3324 300707 $75,460.30
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.