Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Bomar Construction Company, Inc. for interior renovation of the Columbus Public Health Immunization Registration Desk area, 240 Parsons Avenue.
This project will reconfigure the Immunization Area within the Columbus Public Health building at 240 Parsons Avenue. The scope of work will include millwork, interior finishes, minimal fire protection, HVAC, and electrical work. This project is necessary to make the layout of the area more operationally efficient for Health employees by relieving congestion, and will improve patient privacy.
Formal bids were solicited and the City received two bids on May 14, 2105 as follows (* 1 FBE, 0 MBE):
* Bomar Construction $74,196.00
2K General Construction Company $79,800.00
The Office of Construction Management recommends that the bid be made to the most responsive and responsible bidder, Bomar Construction.
Emergency action is requested in order to expedite completion of this project so this newly configured Immunization Area can be utilized for the children before starting their new school year.
Bomar Construction Company, Inc. Contract Compliance No. 31-1430310, expiration date February 10, 2017.
Fiscal Impact: The cost of this contract is $74,196.00. This legislation amends the 2015 capital improvement fund and transfer funds between projects within the Safety G.O. Bond Fund 701. Sufficient funding for this project is available.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer funds within the Safety Voted Bond Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Bomar Construction Company, Inc. for interior renovations for the Columbus Public Health Immunization Registration Desk, 240 Parsons Avenue; to authorize the $74,196.00 from the Safety G.O. Bonds Fund; and to declare an emergency. ($74,196.00)
Body
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget and to transfer cash between projects within the Safety G.O. Bond Fund 701; and
WHEREAS, formal bids were solicited and the city received two bids; and
WHEREAS, the Department of Finance and Management, Office of Construction Management, desires to enter into a contract with Bomar Construction Company, Inc. for interior renovations for the Columbus Public Health Immunization Registration Desk, 240 Parsons Avenue; and
WHEREAS, this renovation is necessary to make the layout of the area more operationally efficient for Health employees by relieving congestion, and will improve patient privacy; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director to enter into a contract with Bomar Construction Company, Inc. for interior renovations at 240 Parsons Avenue in order to expedite completion of this project so the immunization area can be utilized before children start their new school year, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget be amended as follows:
Fund 701
Project / Project Name / Current C.I.B. / Amendment Amount / C.I.B. as amended
570046-100000/Neighborhood Helath Ctr Ren/(Voted Carryover)/$152,655/($14,196)/$138,459
570030-100156/Health: 240 Parsons Ave. - Public Health Space/(Voted Carryover) $60,000/$14,196/$74,196
SECTION 2. That the City Auditor is hereby authorized to transfer funding within the Safety Voted Bond Fund, Fund 701, as follows:
FROM:
Dept. /Div.: 45-50|Fund: 701|OCA Code: 701046|Project Number: 570046-100000|Project Name: Neighborhood Health Ctr Ren|Obj. Level 1: 06|Obj. Level 3: 6620|Amount: $14,196.00
TO:
Dept. /Div.: 45-50|Fund: 701|OCA Code: 730156|Project Number: 570030-100156|Project Name: 240 Parsons - Public Health Space|Obj. Level 1: 06|Obj. Level 3: 6620|Amount: $14,196.00
SECTION 3. That the Finance and Management Director is hereby authorized and directed to enter into a contract, on behalf of the Office of Construction Management, with Bomar Construction Company, Inc. for interior renovations for the Columbus Public Health Immunization Registration Desk, 240 Parsons Avenue.
SECTION 4. That the expenditure of $74,196.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 701
Project: 570030-100156
OCA Code: 730156
Object Level 1: 06
Object Level 3: 6620
Amount: $74,196.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.