Explanation
1. BACKGROUND
This ordinance seeks authorization for the Director of the Department of Public Service to enter into a Design Guaranteed Maximum Reimbursement Agreement with The Columbus Metropolitan Housing Authority (CMHA) for up to $985,000.00 for professional services associated with the Poindexter Village Roadways Phase 2 project.
The Columbus Metropolitan Housing Authority (CMHA) is undertaking a $250 million, multi-phase redevelopment of the Poindexter Village. The area is bounded by Mt. Vernon Avenue to the north, Ohio Avenue to the west, Long Street to the south, and Hughes Street to the east. As a result, CMHA has undertaken the Poindexter Village Infrastructure Master Plan that has identified $16.4 million in public infrastructure improvements necessary to support the redevelopment of the Poindexter Village area.
In June 2014, CMHA received a $30 million Choice Neighborhood Implementation (CNI) grant from the U.S. Department of Housing and Urban Development (HUD) to begin redevelopment of the Poindexter Village Area. In support of CMHA's redevelopment of the Poindexter Village area, the Department of Development anticipates submitting funding requests to City Council totaling $16.4 million for the design and construction of public infrastructure improvements. The city plans to make these improvements in coordination with CMHA's private site development.
The Poindexter Village Roadways Phase 2 project consists of four street reconstructions, three alley reconstructions, a new street, and the extension of two existing roadways. Improvements will include storm sewer, water main, sidewalks, shared use path, street lighting, and street trees. N. Ohio Avenue and N. Champion Avenue will be reconstructed between Long Street and Mt. Vernon Avenue. Mt. Vernon Avenue will include replacement of the curb and sidewalk on the south side between N. Ohio Avenue and N. Champion Avenue. Hawthorne Avenue and Phale D Hale Drive will be reconstructed between N. Champion Avenue and Winner Avenue and extended from their current terminus to N. Ohio Avenue. Author Place will be reconstructed from N. Ohio Avenue to Winner Avenue. Thorn Street will be reconstructed from E. Long Street to Author Place. An unnamed north-south alley approximately 165' west of Winner Avenue will be reconstructed from Author Place to Hawthorne Avenue. A new roadway, named Signature Street will be built east of Champion Avenue, between Hawthorne Avenue and Phale D. Hale Drive.
The city's Development Department has committed up to $985,000.00 for reimbursement to CMHA for a professional services contract for the Poindexter Village Roadways Phase 2 project.
To date, and including this ordinance, the city's legislated contribution towards public infrastructure improvements for the Poindexter Village redevelopment is $1,160,000.00.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Columbus Metropolitan Housing Authority is 31-6401164.
3. FISCAL IMPACT
Funds in the amount of $985,000.00 are available for this project in the Streets and Highways G.O. Bond Fund within the Department of Development. An amendment to the 2015 Capital Improvements fund is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.
4. EMERGENCY DESIGNATION
The Department of Development requests emergency designation in order to allow the Director of the Department of Public Service to execute this design guaranteed maximum reimbursement agreement, which is necessary to facilitate the design of these improvements to maintain the project schedule and meet community commitments.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a Design Guaranteed Maximum Reimbursement Agreement with the Columbus Metropolitan Housing Authority (CMHA) for up to $985,000.00 for the Poindexter Village Roadways Phase 2 project; to authorize the expenditure of up to $985,000.00 from the Streets and Highways Bond Fund to pay for professional services associated with Poindexter Village Roadways Phase 2 project; and to declare an emergency. ($985,000.00)
Body
WHEREAS, the Columbus Metropolitan Housing Authority (CMHA) was awarded a $30 million Choice Neighborhood Implementation grant from the U.S. Department of Housing and Urban Development (HUD) to begin the $250 million redevelopment of the Poindexter Village Area; and
WHEREAS, CMHA has undertaken the Poindexter Village Infrastructure Master Plan that has identified $16.4 million in public infrastructure improvements necessary to support the redevelopment of the Poindexter Village area; and
WHEREAS, the Department of Development is committed to submitting funding requests to City Council totaling $16.4 million that will go toward the design and construction of the public infrastructure improvements identified in the Poindexter Village Infrastructure Master Plan which will be phased in coordination with CMHA's private site development; and
WHEREAS, the Department of Development has committed $985,000.00 for reimbursement to CMHA for a professional services contract for the Poindexter Village Roadways Phase 2 project; and
WHEREAS, the Department of Development has identified the need for the Director of the Department of Public Service to enter into a Design Guaranteed Maximum Reimbursement Agreement with CMHA for the project; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, this ordinance authorizes the Director of the Department of Public Service to enter into a design guaranteed maximum reimbursement agreement with the CMHA in an amount up to $985,000.00 for professional services associated with Poindexter Village Roadways Phase 2 project; and
WHEREAS, an emergency exists in the usual daily operation of the Departments of Development and Public Service, in that it is immediately necessary to authorize said design guaranteed maximum reimbursement agreement and the expenditure of such funds to maintain the project schedule and meet community commitments; thereby immediately preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvements Budget authorized by ordinance 0557-2015 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 440104-100006 / 2012 Neighborhood Infrastructure Projects (Voted Carryover) / $1,728,021.00 / ($985,000.00) / $743,021.00
704 / 590416-100003 / Poindexter Village - Roadways Phase 2 (Voted Carryover) / $0.00 / $985,000.00 / $985,000.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440104-100006 / 2012 Neighborhood Infrastructure Projects / 06-6620 / 751046 / $985,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590416-100003 / Poindexter Village - Roadways Phase 2 / 06-6600 / 741603 / $985,000.00
SECTION 3. That this ordinance authorizes the Director of the Department of Public Service to enter into a Guaranteed Maximum Reimbursement Agreement with the Columbus Metropolitan Housing Authority, 880 East 11th Avenue, Columbus, OH 43211, pursuant to Section 186 of the Columbus City Charter, for design of the project in an amount up to $985,000.00.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $985,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590416-100003 / Poindexter Village - Roadways Phase 2 / 06-6682 / 741603 / $985,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.