Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify contracts with Affordable Choice Electric, Continental Office Furniture, and Thatcher Enterprises Co., LTD dba Fastsigns; for various renovation projects at Columbus Public Health, 240 Parsons Avenue.
Affordable Choice Electric will renovate exterior lower level parking lights for safety and energy efficiency; Continental Office Furniture will install new flooring; and Fastsigns will install new signage at the North Dorm.
A modification of these contracts is necessary to increase funding for lighting, flooring, and signage renovations, which cannot be completed by in-house Facilities maintenance staff. These renovation projects were requested by Columbus Public Health and will be administered by the Facilities Management Division. These vendors were chosen to perform this work, as they serve as established contractors under the provisions of earlier bid solicitations. Therefore, it would not be in the best interest of the city to select another vendor to complete this work. Prices already established in the contracts were used to determine the cost of this modification.
Emergency action is requested to establish or modify contracts when resources or ability exceeds that which the division is able to meet in a timely manner.
Affordable Choice Electric, Inc. Contract Compliance No. 31-1461454, expiration date 08/07/15
Continental Office Furniture Contract Compliance No. 31-4413238, expiration date 03/13/16
Thatcher Enterprises Co. LTD Contract Compliance No. 31-1582093, expiration date 02/02/17
FISCAL IMPACT: Funding is budgeted and available within the Health G.O. Bonds Fund 706 for these expenditures; a transfer of funds from one project to another within Fund 706 is necessary so expenditures can made in the correct project.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer funds within the Health G.O. Bond Fund; to authorize the Finance and Management Director, on behalf of the Facilities Management Division, to modify contracts with Affordable Choice Electric, Continental Office Furniture, and Thatcher Enterprises Co., LTD. dba Fastsigns for various renovation projects at Columbus Public Health; to authorize the expenditure of $88,226.90 from the Health G.O. Bonds Fund; and to declare an emergency. ($88,226.90)
Body
WHEREAS, original contracts were established with Affordable Choice Electric, Continental Office Furniture, and Thatcher Enterprises Co. LTD in accordance with the relevant provisions of Columbus City Code, Chapter 329; and
WHEREAS, a modification of these contracts is necessary to increase funding for lighting, flooring, and signage renovations, which cannot be completed by in-house Facilities maintenance staff; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify contracts with various vendors for lighting, flooring, and signage renovations at Columbus Public Health, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget be amended as follows:
Fund 706
Project / Project Name / Current C.I.B. / Amendment Amount / C.I.B. as amended
570053-100000/59-07 Blind School Renovation (Voted Carryover)/ $163,825/($88,227)/$75,598
570030-100015/Health: 240 Parsons Ave. - Various (Voted Carryover)/$0/$88,227/$88,227
SECTION 2. That the City Auditor is hereby authorized to transfer funding within the Health G.O. Bond Fund as follows:
FROM:
Dept./Div.: 50-01|Fund: 706|OCA Code: 501713|Project Number: 570053-100000|Project Name: 59-07 Blind School Renovation |Obj. Level 1: 06|Obj. Level 3: 6620|Amount: $88,226.90
TO:
Dept./Div.: 45-50|Fund: 706|OCA Code: 763015 |Project Number: 570030-100015|Project Name: 240 Parsons - Various |Obj. Level 1: 06|Obj. Level 3: 6620|Amount: $88,226.90
SECTION 3. That the Finance and Management Director is hereby authorized to modify contracts, on behalf of the Facilities Management Division, with Affordable Choice Electric, Continental Office Furniture, and Thatcher Enterprises Co., LTD dba Fastsigns for lighting, flooring, and signage renovations at Columbus Public Health, as follows:
Affordable Choice Electric, Inc. ($63,226.90)
Continental Office Furniture ($20,000.00)
Thatcher Enterprises Co., LTD dba Fastsigns ($5,000.00)
SECTION 4. That the expenditure of $88,226.90, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby and authorized and approved as follows:
Division: 45-50
Fund: 706
Project: 570030-100015
OCA Code: 763015
Object Level 1: 06
Object Level 3: 6620
Amount: $88,226.90
SECTION 5. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.