Explanation
Background: This ordinance authorizes the Department of Finance and Management, Fleet Management Division, to modify and extend its existing contract with Crown Welding & Fabricating LLC. The City of Columbus previously bid and successfully awarded Crown Welding & Fabricating LLC for welding and fabrication services.
Under the authority of ordinance 0310-2015, passed February 23, 2015, $100,000 was initially established for Crown Welding for the 2015 budget year. An additional $100,000 is necessary for the remainder of 2015 for body and hopper repairs related to Refuse trucks. These Refuse trucks are generally in good working condition; however, rust and mechanical wear to the bodies can make them inoperable. These repairs will extend their useful lives and are a cost effective alternative to purchasing new parts and/or new units. Additionally Crown Welding service is also being used to make welding repairs on Fire Apparatus units, as they are a certified welder which is required by the NFPA guidelines. At present Fleet mechanics do not have this certification.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
Crown Welding & Fabricating LLC (MBE) CC# 270693329 expires 03/10/2016 (SA004972)
Fiscal Impact: This legislation authorizes the expenditure of $100,000.00 with Crown Welding & Fabricating LLC for the purchase of welding and fabrication services. The funds are available in the Fleet Management Division 2015 operating budget.
Emergency action: is requested because it is necessary to have contracts established for welding and fabrication services for fleet vehicles including Refuse Collection, Police and Fire Divisions.
Title
To authorize the Finance and Management Director to modify and extend its existing contract with Crown Welding & Fabricating LLC for welding and fabrication services; to authorize the expenditure of $100,000.00 from the Fleet Management Fund; and to declare an emergency. ($100,000.00)
Body
WHEREAS, a need exists for welding and fabrication services for City fleet vehicles; and
WHEREAS, the Fleet Management Division solicited a bid (SA004972) and awarded to Crown Welding & Fabricating LLC with an option to extend the contract for four (4) additional one year periods; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Finance and Management, Fleet Management Division, in that it is immediately necessary to modify a contract with Crown Welding & Fabricating LLC for welding and fabrication services for City vehicles for the preservation of public peace, property, health, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and extend its existing contract with Crown Welding & Fabricating LLC welding and fabrication.
SECTION 2. That the expenditure of $100,000.00 or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized and approved as follows:
Division: 45-05
Fund: 513
OCA Code: 451271
Object Level 1:03
Object Level 3:3373
Amount: $100,000.00
SECTION 3. That the monies in the foregoing SECTION 2 shall be paid upon order of the Director of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after the passage if the Mayor neither approve nor vetoes the same.