Explanation
1. BACKGROUND:
This ordinance authorizes a bidding waiver to allow the Director of Public Service to modify and increase a services contract with ReCollect Systems, Inc., for the Department of Public Service ReCollect software, software licensing, and maintenance services contract. This modification expands the contract to add ReCollect services for street sweeping.
In November of 2014 the Department of Public Service contracted with ReCollect Systems to use their web application for the city’s refuse, recycling, and yard waste programs. This application allows residents to search by address to determine collection dates, populate a printable calendar to serve as a reminder for collection dates, to receive reminders about collection days, and to sign-up to receive emailed updates about the programs. There is also an administrative dashboard which provides metrics and allows customizable schedules.
ReCollect provides the same service for street sweeping. At the time of the original contract the city did not know that ReCollect provided this service for street sweeping or that the Department of Public Service would have a need for a web application for street sweeping service. The success of the refuse program has shown that this type of interaction is useful to residents. This same interaction applied to the street sweeping program could result in increased awareness of street sweeping times, less towing of resident vehicles, and an increase in efficiency in street sweeping.
The Department of Public Service would like to add the street sweeping services to the contract with ReCollect instead of using other procurement processes to contract the services. This maintains one contracted service provider to work with instead of potentially having two, and maintains the same interface residents are familiar with who are already using the refuse application. A bidding waiver is necessary to add street sweeping to the contract. The original co...
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