Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract for the purchase of four (4) Forensic Recovery of Evidence Device Dual Xeon (FRED DX) computers from Digital Intelligence in the amount of $31,996.00. The Division of Police needs to purchase the four (4) Forensic Recovery of Evidence Device Dual Xeon (FRED DX) computers to provide sworn personnel with ability to conduct digital forensic exams on computers, tablets, and phones. This allows the sworn personnel to break an encryption that may be on the computer, tablet, or phone going through the digital exam process. The four (4) Forensic Recovery of Evidence Device Dual Xeon (FRED DX) computers will be a needed upgrade over the existing computers that the Crime Scene Unit currently uses. The FRED DX systems are optimized for stationary laboratory acquisition and analysis. This allows the sworn personnel to simply remove the hard drive from the suspect system and plug them into the FRED DX device and acquire the digital evidence.
Bid Information: Digital Intelligence is the sole source for the Forensic Recovery of Evidence Device (FRED) family of forensic computers and forensic software suite, therefore this contract is being awarded pursuant to the sole source provisions of Chapter 329 of City Code. The FRED devices are configured to transition into the existing system in the Digital Forensics Unit at the Division. The configuration allows all of the components to meet the current system specifications without having to change any of the settings which are critical for the operation of the unit.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance Number: 391957034, expires April 29, 2017.
EMERGENCY DESIGNATION: Emergency legislation is requested in order for the sworn personnel to conduct immediate digital forensic evidence exams assist in active investigations.
FISCAL IMPACT: This ordinance authorizes the purchase of the four (4) Forensic Recovery of Evidence Device Dual Xeon (FRED DX) computers from Digital Intelligence in the amount of $31,996.00 from the Seizure Fund for the Division of Police. Funds were budgeted and appropriated in the Drug Seizure Fund for this purchase during FY 2015.
Title
To authorize and direct the Director of Finance and Management to enter into a contract with Digital Intelligence for the purchase of four (4) Forensic Recovery of Evidence Device Dual Xeon computers for the Division of Police in accordance with sole source procurement provisions of City Code; to authorize the expenditure of $31,996.00 from the Seizure Fund; and to declare an emergency. ($31,996.00)
Body
WHEREAS, the Division of Police, Department of Public Safety needs to purchase of four (4) Forensic Recovery of Evidence Device Dual Xeon (FRED DX) computers; and
WHEREAS, Digital Intelligence is the sole source vendor for the FRED family of forensic computers and forensic software suite; and
WHEREAS, this contract is being awarded pursuant to the the provisions of Chapter 329 of City Code relating to sole soure procurement; and
WHEREAS, an emergency exists in the usual and daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase the four (4) Forensic Recovery of Evidence Device Dual Xeon (FED DX) computers for the Crime Scene Search Unit for the immediate preservation of the public peace, health, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to enter into a contract with Digital Intelligence for the purchase of four (4) Forensic Recovery of Evidence Device Dual Xeon (FRED DX) computers for the Division of Police, Department of Public Safety, pursuant to the sole source provisions of City Code Chapter 329.
SECTION 2. That the expenditure of $31,996.00, or so much thereof as may be needed, is hereby authorized as follows:
DIV 30-03| FUND 219| OBJ LEVEL (1) 06| OBJ LEVEL (3) 6649 | OCA# 219017 | Sub-Fund 017|
SECTION 3. That the City Auditor is authorized to make the necessary transfer between funds, and such funds are hereby appropriated, to carry out the purposes of this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.