Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with Stantec Consulting Services, Inc.in the amount of up to $1,000,000.00 for the Arterial Street Rehabilitation - Hamilton Road Phase B (S Curve) project.
This project includes completion of final engineering for Phase B of improvements to the N. Hamilton Road corridor from Morse Road to SR-161 and intersecting arterial roadways, Morse Road and Dublin-Granville Road, to increase vehicular capacity, extend bikeway facilities, and complete gaps in the pedestrian system.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Arterial Street Rehabilitation - Hamilton Road Phase B (S Curve) project. The city formally advertised the project on the Vendor Services web site from April 30, 2015, to May 21, 2015. The city received ten (10) responses. The Evaluation Committee deemed all proposals responsive and were fully evaluated when the committee met on May 28, 2015.
Company Name City/State Majority/MBE/FBE/ASN /PHC
Gannett Fleming Engineers and Architects, P.C. Westerville, OH MAJ
Evans Mechwart Hambleton & Tilton Inc. Columbus, OH MAJ
American Structurepoint Columbus, OH MAJ
DLZ Ohio, Inc. Worthington, OH MBE
AECOM Technical Services, Inc. Columbus, OH MAJ
HDR Engineering, Inc. Columbus, OH PHC
Stantec Consulting Services, Inc. Columbus, OH MAJ
OHM Advisors Columbus, OH MAJ
IBI Group Westerville, OH MAJ
Crawford, Murphy & Tilly, Inc. Columbus, OH MAJ
Stantec Consulting Services, Inc. received the highest score by the evaluation committee and received the Arterial Street Rehabilitation - Hamilton Road Phase B (S Curve) contract.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting Services, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Stantec Consulting Services, Inc. is 11-2167170 and expires 11/6/15.
3. FISCAL IMPACT
Funds in the amount of $1,000,000.00 are available for this project in the Northeast Corridor/Pay as We Grow TIF Fund within the Department of Public Service.
4. EMERGENCY DESIGNATION
The department requests emergency designation to provide necessary engineering and design funding and to prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To authorize the City Auditor to appropriate $1,000,000.00 within the Northeast Corridor/Pay as We Grow TIF Fund; to authorize the City Auditor to transfer cash and appropriation within the Northeast Corridor/Pay as We Grow TIF Fund; to authorize the Director of Public Service to enter into contract with Stantec Consulting Services, Inc. for engineering, technical, and surveying services in connection with the Arterial Street Rehabilitation - Hamilton Road Phase B (S Curve) project; to authorize the expenditure of up to $1,000,000.00 from the Northeast Corridor/Pay as We Grow TIF Fund; and to declare an emergency. ($1,000,000.00)
Body
WHEREAS, the Department of Public Service is engaged in the Arterial Street Rehabilitation - Hamilton Road Phase B (S Curve) project; and
WHEREAS, the department has identified the need to enter into a professional service contract to provide for engineering and design services for improvements for the Arterial Street Rehabilitation - Hamilton Road Phase B (S Curve) project;
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with Stantec Consulting Services, Inc. for the provision of engineering and design services described above in the amount of up to $1,000,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize this contract with Stantec Consulting Services, Inc. to prevent unnecessary delays in the Department's Capital Improvement Program; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. The sum of $1,000,000.00 be and is hereby appropriated from the unappropriated balance of the Northeast Corridor/Pay as We Grow TIF Fund, Fund 772, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2015 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
772 / 772009-100000 / NE MOU Preferred / 06-6600 / 772009 / $810,752.33
772 / 772007-100000 / Village Communities / 06-6600 / 772007 / $189,247.67
SECTION 2. That the City Auditor is hereby authorized to transfer cash and appropriate between projects within the Northeast Corridor/Pay as We Grow TIF Fund, Fund 772 as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
772 / 772009-100000 / NE MOU Preferred / 06-6600 / 772009 / $810,752.33
772 / 772007-100000 / Village Communities / 06-6600 /772007 / $189,247.67
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
772 / 772011-100000 / Hamilton Road Phase B (S Curve) / 06-6600 / 772011 / $1,000,000.00
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Stantec Consulting Services, Inc. for the Arterial Street Rehabilitation - Hamilton Road Phase B (S Curve) project for engineering and design services in an amount of up to $1,000,000.00.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $1,000,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Northeast Corridor/Pay As We Grow Fund, Fund 772 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
772 / 772011-100000 / Hamilton Road Phase B (S Curve) / 06-6682 / 772011 / $1,000,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.