Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology and the Director of the Department of Public Utilities to continue an annual agreement with Telvent USA LLC, for ArcFM software maintenance and support services. ArcFM software is used by DPU to track the City's water, sewer and electric assets using GIS technology. The original agreement (ED044943) was entered into on October 26, 2011 between Telvent Miner & Miner, Inc. and DPU. That agreement was most recently renewed by authority of ordinance 1470-2014, passed June 13, 2014, through purchase order EL016114. This ordinance/legislation will provide software maintenance and support services for the period August 6, 2015 through August 5, 2016 at a cost of $13,100.33.
This ordinance will also authorize the Director of the Department of Technology to continue an annual agreement with Telvent for ArcFM software maintenance and support services. ArcFM Fiber Manager is used by the Department of Technology for tracking the City's fiber assets using GIS technology. The original agreement (EL014753) was authorized by ordinance 1365-2013, passed July 15, 2013. That agreement was most recently renewed by authority of ordinance 1470-2014, passed June 13, 2014, through purchase order EL016078. This ordinance/legislation will provide software maintenance and support services for the period August 6, 2015 through August 5, 2016 at a cost of $5,682.00.
Finally, this ordinance requests approval to continue services provided by Telvent USA LLC, in accordance with sole source procurement provisions of Chapter 329 of the Columbus City Code. It has been determined Telvent USA LLC is the sole source of licensing, maintenance and support, and training services for ArcFM software solutions, and does not utilize re-sellers for this purpose.
FISCAL IMPACT:
In 2013 and 2014, $40,709.20 and $12,542.72 respectively were expended with Telvent USA LLC and DOT/DPU, for the provision of maintenance and support, and the purchase of additional ArcFM software solutions and training. The total cost for the 2015 annual maintenance and support of the ArcFM software solutions utilized by DPU and DoT in support of their GIS applications is $18,782.33. Funds are budgeted and available in the Department of Technology, Information Services Division, Internal Service Fund to cover this cost.
CONTRACT COMPLIANCE:
Vendor Name: Telvent USA LLC C.C.#: 52 - 1366064 Expiration Date: 07/03/2016
Title
To authorize the Director of the Department of Technology and the Director of the Department of Public Utilities to continue a contract agreement with Telvent USA LLC, for software maintenance and support on ArcFM software used by Department of Public Utilities in tracking the City's utilities assets; to authorize the Director of Technology to establish a contract with Telvent for software maintenance and support on ArcFM software utilized by the Department of Technology in tracking the City's fiber assets using GIS technology in accordance with sole source procurement provisions of the Columbus City Codes; and to authorize the expenditure of $18,782.33 from the Department of Technology, Information Services Division, Internal Service Fund. ($18,782.33)
Body
WHEREAS, this ordinance authorizes the Directors of the Department of Technology and the Department of Public Utilities to continue an annual agreement with Telvent USA LLC, for ArcFM software maintenance and support. ArcFM software is used by DPU to track the City's water, sewer and electric assets using GIS technology. The original agreement (ED044943) was entered into on October 26, 2011 between Telvent Miner & Miner, Inc. and DPU. That agreement was most recently renewed by authority of ordinance 1470-2014, passed June 13, 2014, through purchase order EL016114. This ordinance/legislation will provide software maintenance and support services for the period August 6, 2015 through August 5, 2016 at a cost of $13,100.33; and
WHEREAS, this ordinance will also authorize the Director of the Department of Technology to continue an annual agreement with Telvent for ArcFM software maintenance and support. ArcFM Fiber Manager is used by the Department of Technology for tracking the City's fiber assets using GIS technology. The original agreement (EL014753) was authorized by ordinance 1365-2013, passed July 15, 2013. That agreement was most recently renewed by authority of ordinance 1470-2014, passed June 13, 2014, through purchase order EL016078. This ordinance/legislation will provide software maintenance and support services for the period August 6, 2015 through August 5, 2016 at a cost of $5,682.00; and
WHEREAS, this ordinance also requests approval to continue services provided by Telvent USA LLC, in accordance with sole source procurement provisions of Chapter 329 of the Columbus City Code. It has been determined Telvent USA LLC is the sole source of licensing, maintenance and support, and training services for ArcFM software solutions, and does not utilize re-sellers for this purpose; and
WHEREAS, it is necessary for the Directors of the Department of Technology and the Department of Public Utilities to continue annual contracts with Telvent USA LLC, for ArcFM software maintenance and support services, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Directors of the Department of Technology and Department of Public Utilities be and are hereby authorized to continue a contract agreement with Telvent USA LLC, for annual software maintenance and support of the ArcFM software solutions utilized by DPU in support of their GIS applications. This renewal will provide software maintenance and support services for the period August 6, 2015 through August 5, 2016 at a cost of $13,100.33.
SECTION 2. That the Director of the Department of Technology be and is hereby authorized to continue a contract agreement with Telvent USA LLC for ArcFM software maintenance and support to be utilized by the Department of Technology for tracking the City's fiber assets using GIS technology at a cost of $5,682.00. The total cost associated with this legislation is $18,782.33.
SECTION 3. That the expenditures of $18,782.33 or so much thereof as may be necessary as authorized in Section 1 are hereby authorized to be expended from the following:
Division: 47-01| Fund: 514| Subfund: 550| OCA Code: 514550| OBJ Level 1: 03| OBJ Level 03: 3369| Amount: $799.12| Electricity/Power
Division: 47-01| Fund: 514| Subfund: 600| OCA Code: 514600| OBJ Level 1: 03| OBJ Level 03: 3369| Amount: $5,082.93| Water
Division: 47-01| Fund: 514| Subfund: 650| OCA Code: 514650| OBJ Level 1: 03| OBJ Level 03: 3369| Amount: $5,698.64| Sewers & Drains
Division: 47-01| Fund: 514| Subfund: 675| OCA Code: 514675| OBJ Level 1: 03| OBJ Level 03: 3369| Amount: $1,519.64| Storm Water
Division: 47-02|Fund: 514|Subfund: 001|OCA Code: 470202|Obj. Level 1:03|Obj. Level 3: 3369|Amount: $5,682.00 |ISD
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That these contracts/agreements are being established in accordance with the sole source provisions of the Columbus City Codes, Chapter 329.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.