Explanation
1. Background: This legislation authorizes the Director of Public Utilities to enter a construction contract with Facemyer Landscaping, LLC for the Barthman / Parsons Blueprint Green Infrastructure Project Phase I, CIP 650405-100100. The Barthman / Parsons Blueprint Green Infrastructure Pilot Project Phase 1, CIP No. 650405-100100, the work for which consists of constructing bio-retention basins and associated storm water piping systems, playground equipment and rubberized playground surface, permeable pavement and basketball hoops, poles, and backboards and other such work as may be necessary to complete the contract, in accordance with the plans CC-16912 and specifications.
2. Timeline: Contract work is required to be completed in a manner acceptable to the City within 120 days from the date that a Notice To Proceed (NTP) is given by the City. Project mobilization must be completed, which includes the ordering of all necessary equipment and materials within 7 days of NTP; all site earthwork (including bioretention soil media), installation of all pedestrian pathways, storm water piping, playground equipment, pervious basketball court and permeable entry plaza must be completed within 45 calendar days after the Notice To Proceed. The final milestone stipulates that plantings for the bioretention areas may not begin until after September 1, 2015.
3. Procurement: The Division advertised for competitive bids submission for the subject services on the City's Vendor Services website and in the City Bulletin in accordance with the overall provisions of Section 329 of the Columbus City Code. The Division of Sewerage and Drainage received one (1) bid on May 27th, 2015 from the following company:
Name C.C. No. /Exp. Date _____ City/State __ Status
Facemyer Landscaping, LLC 31-1757841 / 12/08/2016 Sunbury, Ohio FBE
This bid was reviewed and ranked utilizing the Bid Tab and Quality Factor Form process. After reviewing the bid and the QFF form, it was determined that the Facemyer Company was the lowest responsive, responsible, and best bid. The Engineer's Estimate was $1,088,000.00
4. Contract Compliance No.: 31-1757841 | MAJ | Expires 12/08/2016
5. Emergency Designation: Emergency designation is requested at this time. In order to reach the September deadline for this project, the ordinance has to be completed prior to City Council's Summer Recess.
6. ECONOMICAL IMPACT: The City has embarked upon its approved Wet-Weather Management Plan (WWMP). Currently, that plan is almost entirely comprised of a series of treatment plant capacity upgrades, storage tanks, tunnels, and other piping system augmentations; collectively known as "gray" infrastructure. After approval of the WWMP, the use of more renewable, sustainable, and environmentally-friendly systems, commonly referred to as "green" infrastructure, has been recognized and implemented in many communities as a potential solution to many of the elements associated with consent order requirements.
It is anticipated there will be a greater impact to both economic impact and advantages by implementing a group of smaller projects which would be conducive for competition with local suppliers and vendors as opposed to the large scale, previously devised, WWMP projects. This project begins construction of the Blueprint plan.
7. FISCAL IMPACT: This ordinance authorizes the Director of Public Utilities to transfer within and expend up to $1,180,456.50 in funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664 and amend the 2015 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Facemyer Landscaping, LLC for the Barthman / Parsons Blueprint Green Infrastructure Pilot Project Phase I; to transfer within, and to expend up to $1,180,456.50 in funds from the Sanitary Sewer General Obligation Bond Fund; to amend the 2015 Capital Improvements Budget; and to declare an emergency. ($1,180,456.50)
Body
WHEREAS, In accordance with the overall provisions of Section 329 of the Columbus City Codes, there was one (1) Bid for the Barthman / Parsons Blueprint Green Infrastructure Project Phase I; and
WHEREAS, In accordance with the overall provisions of Section 329 of the Columbus City Codes the Department of Public Utilities received and opened one (1) bid on May 27th, 2015; and
WHEREAS, the Division of Sewerage and Drainage's evaluation committee reviewed and recommended that the contract for the Barthman / Parsons Blueprint Green Infrastructure Project Phase I be awarded to Facemyer Landscaping, LLC; and
WHEREAS, it is immediately necessary to amend the 2015 Capital Improvements Budget to provide sufficient budget authority for the aforementioned expenditures; and
WHEREAS, due to the required construction contract schedule an emergency exists in the usual daily operations of the Division of Sewerage and Drainage, Department of Public Utilities, in that it is immediately necessary for this Council to authorize the Director of Public Utilities to enter into a construction contract with Facemyer Landscaping, LLC for the Barthman / Parsons Blueprint Green Infrastructure Project Phase I at the earliest practical date, thereby preserving the public health and safety of the city; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a construction contract with Facemyer Landscaping, LLC, P.O. Box 304, Sunbury, Ohio, 43074 for the Barthman / Parsons Blueprint Green Infrastructure Project Phase I in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer $1,180,456.50 within the Department of Public Utilities, Division of Sewerage and Drainage, Sanitary Sewer General Obligation Bond Fund No. 664 as follows:
From:
Project No. | Project Name | OCA Code | Change
650725-100007 | Lrg Dia Sewer Rehab - Alum Creek Trunk South | 647257 | -$450,000.00
650725-100011 | Blacklick Creek Main | 672511 | -$500,000.00
650886-100000 | Scioto Main Sanitary Pump Station | 664886 | $-230,456.50
To:
Project No. | Project Name | OCA Code | Change
650405-100100 | Barthman / Parsons Blueprint Green Infrastructure | 645100 | +$1,180,456.50
SECTION 3. That the 2015 Capital Improvements Budget, Ord. 0577-2015 is amended as follows to provide sufficient budget authority for the project expenditures:
Fund No. | Project No. | Proj. Name | Current | Revised | (Change)
650725-100007 | Lrg Dia Sewer Rehab - Alum Creek Trunk South | $450,000 | $0 | (-$450,000)
650725-100011 | Blacklick Creek Main | $500,000 | $0 | (-$500,000)
650886-100000 | Scioto Main Sanitary Pump Station | $300,000 | $69,544 | ($-230,456.50)
650405-100100 | Barthman / Parsons Integrated Solutions | $0 | $1,180,457 | (+$1,180,457)
SECTION 4. That the Director of Public Utilities be and hereby is authorized to expend up to $1,180,456.50 from the Sanitary Sewer General Obligation Bond Fund, Fund 664 for the Barthman / Parsons Integrated Solutions Project | Fund 664 | Div. 60-05 | Proj. 650405-100100 | 645100 | Obj. Lvl Three 6630.
SECTION 5. That the said firm, Facemyer Landscaping, LLC, shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.