Explanation
BACKGROUND: This ordinance authorizes the purchase of fifty-six (56) Panasonic "Toughbook" Laptops for the Fire Division from an existing State of Ohio Term Schedule Contract with Insight Public Sector. These laptops are replacement units for the "Toughbook" laptops currently installed in EMS Vehicles for use by paramedics at emergency scenes. The laptops are taken into emergency rooms when dropping off patients, and are specifically used to record and transmit patient data reports and medical records in a secure process that is HIPAA compliant and meets all data security and privacy requirements. The Fire Division has a need to replace existing equipment that are beyond their useful life and will no longer be warranted. Utilizing the State Term Schedule Contract will permit the timely ordering of fifty-six (56) Panasonic "Toughbook" laptops at a comparable price to previous purchases. Included with this laptop purchase will be an extended five year (5 yrs.) service warranty agreement. This purchase between the City of Columbus and State of Ohio is authorized by Ordinance 582-87 that allows for the cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other governmental entities.
Bid Information: A State of Ohio Term Schedule Contract exists for this purchase (State Term Schedule STS033 /OAKS Contract No. 534242).
Contract Compliance: Insight Public Sector 36-3949000 (active c.c.)
Emergency Designation: This legislation is to be considered an emergency measure to allow for the immediate purchase of this communications equipment so emergency services can continue without interruption.
FISCAL IMPACT: This ordinance authorizes an expenditure of $100,000.00 from the Division of Fire's General Fund Budget and the appropriation, transfer and expenditure of $195,747.20 from the General Permanent Improvement Fund.
Title
To amend the 2015 Capital Improvement Budget, to authorize the appropriation and transfer of funds within the General Permanent Improvement Fund; to authorize and direct the Finance and Management Director to issue a purchase order for Panasonic "Toughbook" laptops for the Division of Fire from an existing Cooperative State of Ohio Term Schedule Contract established for such purpose by the State of Ohio Department of Administrative Services Purchasing Office with Insight Public Sector; to authorize the expenditure of $100,000.00 from the General Fund and $195,747.20 from the General Permanent Improvement Fund; and to declare an emergency. ($295,747.20)
Body
WHEREAS, is is necessary to amend the 2015 Capital Improvement Budget and to authorize the appropriation and transfer of funds between projects within the General Permanent Improvement Fund to provide funds in the appropriate project for this expense; and
WHEREAS, the Fire Division has a need to purchase fifty-six (56) Panasonic "Toughbook" laptops; and
WHEREAS, a State of Ohio Term Schedule Contract established by the State of Ohio with Insight Public Sector, Department of Administrative Services Purchasing Office exists for these purchases; and
WHEREAS, Ordinance 582-87 authorized this cooperative purchasing effort between the State of Ohio and other governmental entities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to purchase said laptops so emergency services can continue without interruption, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget be amended in Fund 748 as follows:
Project Name | Project Number | Current Authority | Revised Authority | Difference
Unallocated Balance Fund 748 748999-100000 (Gen Perm Imp Carryover) $2,737,148|$2,551,592| ($185,556)
Fire Equipment 340123-100000 (Gen Perm Imp Carryover) $0 | $195,748| $195,748
SECTION 2. To appropriate from the unappropriated balance of the General Permanent Improvement Fund in Dept/Div. 45-01| Fund 748| Project Number 748999-100000| Project Name Unallocated Balance Fund 748| OCA Code 643114| OL3 6651 | Amount $185,555.86
SECTION 3. That the transfer of cash and appropriation within the General Permanent Improvement Fund be authorized as follows:
FROM:
Dept/Div 45-01 | Fund 748 | Project Number 748999-100000 | Project Name Unallocated Balance Fund 748 | OCA Code 643114 | OL3 6651 | Amount $185,555.86
TO:
Dept/Div: 30-04 | Fund: 748 | Project Number: 340123-1000000 | Project Name: Fire Equipment | OCA Code:340123 | Project: 340123-100000 | OL3 6651 | Amount $185,555.86
SECTION 4. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order for the purchase of said equipment for the Fire Division in accordance with the existing state of Ohio Term Schedule Contract established by the State of Ohio Purchasing Office with Insight Public Sector, as authorized by Ordinance Number 582-87.
SECTION 5. That the appropriation and expenditure of $295,747.20, or so much thereof as may be necessary, be and is hereby authorized as follows:
$100,000.00 ~ General Fund 10 / Dept 3004 / OCA 301465 / Obj Lvl 3 2193
$195,747.20 ~ General Permanent Improvement Fund 748 / Dept 3004 / OCA 340123 / Obj Lvl 3 6651
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.