Explanation
BACKGROUND: This ordinance is for the option to purchase 300 Gallon Automated Refuse Containers and Parts on an as needed basis by the Department of Public Service, Refuse Collection Division. These refuse containers will be deployed throughout the City for utilization in residential collection by fully automated and semi-automated collection vehicles. The term of the proposed option contract will be through June 30, 2017 with the option to extend this contract subject to mutual agreement for one (1) year. The Purchasing Office opened formal bids on May 21, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with relevant provisions of Chapter 329 of the City Code relating to competitive bidding process (Solicitation No. SA005863). (MAJ:42, M1A-1, AS1:1, F1-1). Two (2) Bids were received.
Rotational Molding CC#900633782 (expires 3-11-2017)
Snyder Industries, Inc. CC# 470484147 (expires: 4/13/2017)
Bid Information: Bid solicitation SA005863 was opened on 5/21/2015 for the purchase of 300 Gallon Automated Refuse Containers and Parts UTC for the Refuse Collection Division with the following results:
Snyder Industries, Inc. ~ $509,000.00
Rotational Molding Inc. ~ $529,380.00
The lowest bid submitted by Snyder Industries was deemed non-responsive as they did not meet specification as to the requested gallon capacity. Rotational Molding Inc. was deemed non-responsive as they too did not meet specification as to the requested gallon capacity; failed to offer pricing for a replacement container without the lid; and the pro-warranty was unacceptable according to the specifications.
With each of the aforementioned bids non-responsive, both bids are being rejected to recommended that the award be made to Snyder Industries, Inc., who is the lowest bidder; thus the competitive bidding requirements of City of Columbus Code relating to competitive bidding be waived to accommodate this award.
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
This ordinance is being submitted as an emergency because without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
Total Estimated Annual Expenditure: $500,000.00
FISCAL IMPACT: Funding to establish the option contract is from the General Fund. The Department of Public Service, Refuse Collection Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase 300 Gallon Automated Refuse Containers and Parts on an as needed basis with Snyder Industries, Inc.; to authorize the expenditure of one (1) dollar to establish the contracts from the General Fund; to waive the competitive bidding requirements of Chapter 329 of the City Code; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids May 21, 2015 and selected the lowest, responsible and best bidder; and
WHEREAS, it is necessary to waive the competitive bidding requirements of Chapter 329 of the Columbus City Code for this award; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for the purchase of 300 Gallon Automated Refuse Containers and Parts; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Refuse Collection Division, in that it is immediately necessary to enter into contract for the option to purchase 300 Gallon Automated Refuse Containers and Parts so that the City's ability to maintain trash collections at various residential properties is not delayed, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for an option to purchase 300 Gallon Automated Refuse Containers and Parts for the term ending June 30, 2017 with the option to extend subject to mutual agreement for One (1) year in accordance with Solicitation No. SA005863 as follows:
Snyder Industries, Inc. All Items: Amount $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the General Fund, Organization Level 1: 45-01, Fund: 10, OCA: 450047, Object Level 3: 2270, to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Council finds it in the City's best interest to waive the competitive bidding provisions of City Code Chapter 329 to permit this purchase.
SECTION 4. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.