Explanation
Background:
Ordinance 1075-2012 approved by Columbus City Council on June 4, 2012, authorized the Franklin County Municipal Court, Clerk of Court (" Municipal Court Clerk") to enter into a one year contract with four consecutive one year renewal options with CoreVault, Inc. for remote data back-up and recovery services.
These services provide data back-up, recovery from data loss, and a comprehensive disaster recovery system for viable data restoral for the Franklin County Municipal Court.
The company name was previously changed from CoreVault, Inc. to Dobson Technologies - IT Solutions, Inc. The W-9 was updated to reflect the name change; the federal employer identification number (FEIN) remained the same.
This legislation authorizes the Municipal Court Clerk to modify the original contract as EL012796; to change the contractor's name from Dobson Technologies - IT Solutions, Inc. to KeepItSafe, Inc.; to enter into the third consecutive one year renewal option with KeepItSafe, Inc. for the provision of remote data back-up and recovery services; and to add additional storage services for the Municipal Court Clerk's Office in the amount of $106,905.60.
The Municipal Court Clerk hereby consents to the assignment of the contract from Dobson Technologies - It Solutions, Inc. (FEIN 32-0146646) to KeepItSafe, Inc. (FEIN 46-4821305). KeepItSafe, Inc. agrees to be bound by the terms and condition of the original contract.
Bid Information: The Municipal Court Clerk's Office solicited competitive bids through SA004290; bid opening 3/28/2012. Proposals were received from three companies. The proposals were reviewed by a committee and evaluated in accordance with the committee's criteria. CoreVault, Inc. achieved the highest score. In agreement with the committee, the Municipal Court Clerk awarded the bid to CoreVault, Inc.
Contracts:
Ordinance: 1075-2012; $86,753.28; EL012796
Ordinance: 1016-2013; $86,753.28; EL014330
Ordinance: 0302-2014; $86,753.28; EL015296
Ordinance: 1124-2015; $106,905.60
Contract Compliance Number: 46-4821305
Expiration Date: 5/20/2017
This company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Emergency: This ordinance is being submitted as an emergency measure for the continuity of remote data back-up and recovery services for the Municipal Court Clerk's Office.
Fiscal Impact: The cost of $106,905.60 is available within the 2015 computer fund budget.
Title
To authorize the Municipal Court Clerk to modify the contract with Dobson Technologies - IT Solutions, Inc. to change the name to KeepItSafe, Inc. and make other modifications; to authorize an expenditure up to $106,905.60 from the Municipal Court Clerk computer fund; and to declare an emergency. ($106,905.60)
Body
WHEREAS, the Municipal Court Clerk hereby consents to the assignment of the contract from Dobson Technologies - It Solutions, Inc. (FEIN 32-0146646) to KeepItSafe, Inc. (FEIN 46-4821305); and
WHEREAS, KeepItSafe, Inc. agrees to be bound by the terms and conditions of the original contract; and
WHEREAS, it is necessary to modify the contract to enter into the third consecutive one year renewal option with, KeepItSafe, Inc. for the provision of remote data back-up and recovery services, and to add additional storage services for the Municipal Court Clerk's Office; and
WHEREAS, an emergency exists in the usual daily operations of the Municipal Court Clerk's Office in that it is immediately necessary to renew a contract for remote data back-up and recovery services, to allow the vendor to change the name, and add additional storage services for the Municipal Court Clerk's Office, thereby preserving the public health, peace, property, safety, and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Municipal Court Clerk be and is hereby authorized and directed to modify contract EL012796 to reflect the change of the company name and federal employer identification number (FEIN) from Dobson Technologies - IT Solutions, Inc. , FEIN 32-0146646 to KeepItSafe, Inc., FEIN 46-4821305. KeepItSafe, Inc. agrees to be bound by the terms and conditions of the original contract.
SECTION 2. That the Municipal Court Clerk be and hereby authorized to modify the contract to enter into the third consecutive one year renewal option with KeepItSafe, Inc., for the provision of remote data back-up and recovery services, and to add additional storage services for the Municipal Court Clerk's Office in the amount of $106,905.60.
SECTION 3. That the expenditure of $106,905.60 or so much thereof as may be needed is hereby authorized to be expended from the Municipal Court Clerk Computer Fund, fund 227, department 26-01, oca code 260208, object level 1 - 03, object level 3 - 3369 - $106,905.60.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take in effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.