Explanation
1. BACKGROUND
The Department of Public Service, Division of Refuse Collection, utilizes 300 gallon and 8 cubic yard containers in its mechanized collection system for residential trash collection. City Purchasing is in process of establishing a new contract for 300 Gallon containers with a new vendor. This legislation authorizes the Director of Finance and Management to establish purchase orders for the Division of Refuse Collection from established or soon to be established Universal Term Contracts (UTC):
Snyder Industries Inc.
FL00XXXX/SA005863
Universal Term Contract being established by City Purchasing.
Amount: $355,856.00
Farmers Refuse and Trucking, Inc.
Eight (8) Cubic Yard Containers
FL005931/SA005412
Amount: $15,200.00
Total: $371,056.00
2. CONTRACT COMPLIANCE
The Snyder Industries, Inc. contract compliance number is 900633782 and expires 04/13/2017.
The Farmers Refuse & Truck, Inc. contract compliance number is 311293640 and expires 7/30/2016.
3. FISCAL IMPACT
Funding is available within the Refuse Bonds Fund, 703; however an amendment to the 2015 Capital Improvement Budget is necessary.
4. EMERGENCY
Emergency action is requested to prevent an uninterrupted supply of containers and parts to ensure the continued delivery of refuse collection services to all residents and to maintain the efficient delivery of a valuable public service.
Title
To amend the 2015 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation within the Refuse Bonds Fund; to authorize the Director of Finance and Management to establish purchase orders with multiple vendors for the purchase of refuse collection containers per the terms and conditions of citywide contracts; to authorize the expenditure of $371,056.00 or so much thereof as may be needed from the Division of Refuse Collection's Bonds Fund; and to declare an emergency. ($371,056.00)
Body
WHEREAS, the Department of Finance and Management has established citywide UTC contracts for the purchase of refuse collection containers and replacement parts; and
WHEREAS, the Division of Refuse Collection has a need to purchase additional containers for the collection of refuse throughout the city; and
WHEREAS, the purchase of these containers and parts constitute a portion of the container replacement program and is a budgeted expense within the Division of Refuse Collection's Capital Improvement Budget; and
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget to provide proper authority for this expenditure; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Refuse Collection, in that it is immediately necessary to authorize the Director of Finance and Management to establish purchase orders for refuse containers in order to ensure the continued delivery of trash collection service to all residents, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvements Budget authorized within ordinance 0557-2015 be amended to provide sufficient authority for this project as follows:
Fund / Project Number / Project / Current CIB Amount / amendment amount / CIB amount as amended
703 / 520001-100002 / Mechanized Collection Equipment - 300 Gallon Containers (Carryover) / $175,608.00 / $195,449.00 (Cancellation of UL008099) / $371,057.00
703 / 520001-100002 / Mechanized Collection Equipment - 300 Gallon Containers (Carryover) / $371,057.00 / ($15,200.00) / $355,857.00
703 / 520001-100010 / Mechanized Collection Equipment - Dumpsters (carryover) / $0.00 / $15,200.00 / $15,200.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Refuse Bonds Fund be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
703 / 520001-100002 / Mechanized Collection Equipment - 300 Gallon Containers /06-6600/ 730102 / $15,200.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
703 / 520001-100010 / Mechanized Collection Equipment - Dumpsters / 06-6600 / 735210 / $15,200.00
SECTION 3. That the Finance and Management Director be and hereby is authorized to establish purchase orders totaling $371,056.00 per the terms and conditions of existing citywide universal term contracts as follows:
Fund/ Project #
703 / 520001-100002
Snyder Industires Inc.
6940 "O" Street, Suite 100
Lincoln, NE 68510
300 Gallon Containers and replacement parts
FL00XXXX/SA005863: $355,856.00
703 / 520001-100010
Farmers Refuse and Trucking, Inc.
1952 Linton Rd.
Logan, OH 43138
Eight (8) Cubic Yard Containers
FL005931/SA005412: $15,200.00
SECTION 4. That to pay the cost of the aforementioned purchase order, the expenditure of $371,056.00 or so much thereof as may be needed is hereby authorized from the Refuse G.O. Bonds Fund, No. 703, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA code / Amount
703 / 520001-100002 / 300 Gallon Containers / 06-6651 / 730102 / $355,856.00
703 / 520001-100010 / Dumpsters / 06-6651 / 735210 / $15,200.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.