Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Vaughn Industries, LLC for the Jackson Pike Wastewater Treatment Plant Security Gates and Camera System Improvements project, CIP 650260-102002, Contract No. SCP 03JP. The work consists of replacement of access gates and gate actuators, modifications to security fencing and access roads, addition of security cameras, and modifications to the plant security system; and other such work as may be necessary to complete the contract in accordance with the plans and specifications.
2. Project timeline: Contract work is required to be completed in a manner acceptable to the City within 365 calendar days from issuance of the Notice to Proceed (NTP).
3. PROCUREMENT: The Division advertised for competitive bids submission for the subject services on the City's Vendor Services website and in the City Bulletin in accordance with the overall provisions of Chapter 329 of the Columbus City Code. The Division of Sewerage and Drainage received one (1) bid on April 15th, 2015 from the following company:
Name _____ C.C. No. /Exp. Date _____ City/State __ Status
Vaughn Industries, LLC 36-4381623 03/18/2016 Carey, OH MAJ
The bid was reviewed and ranked utilizing the Bid Tab and Quality Factor Form process. After reviewing the bid and the QFF form, it was determined that Vaughn Industries, LLC was the lowest responsive, responsible, and best bid. The Engineer's Estimate was $1,087,291.00
4. EMERGENCY DESIGNATION: Is not requested at this time.
5. CONTRACT COMPIANCE NO: 36-4381623 | 03/18/2016 | MAJ
6. ECONOMIC IMPACT: The Jackson Pike WWTP has experienced periodic damage to materials storage areas by thieves and their removal of items from these areas. This project will provide cameras and a recording device to improve security to these areas. These thefts negatively impact the plant's budget due to required repairs and the replacement of stolen materials. Additional security measures are also being taken by the Administration Building and at Gates 1 and 3 to provide a safer work environment for the plant personnel. Improvements at Gate 3 will allow changes to deliveries at the plant to improve plant security. This project's security improvements will have a positive impact on the plant's budget. Stormwater and erosion controls during construction are environmental factors that were considered for this project. No community outreach factors are considered for this project.
7. FISCAL IMPACT: This legislation authorizes the transfer within and the expenditure of $1,149,493.67 from the Sanitary Sewer General Obligation Bond Fund, Fund 664 and an amendment to the 2015 Capital Improvements Budget (CIB).
Title
To authorize the Director of Public Utilities to enter a construction contract with Vaughn Industries, LLC for the Jackson Pike Wastewater Treatment Plant Security Gates and Camera System Improvements project; to authorize the transfer within and the expenditure of $1,149,493.67 from the Sanitary Sewer General Obligation Bond Fund, and to amend the 2015 Capital Improvements Budget. ($1,149,493.67).
Body
WHEREAS, In accordance with the overall provisions of Chapter 329 of the Columbus City Codes, there was one respondent to the advertised Bid for Jackson Pike Wastewater Treatment Plant Security Gates and Camera System Improvements project, CIP 650260-102002, Contract No. SCP 03JP; and
WHEREAS, the Division of Sewerage and Drainage's engineering personnel reviewed and recommended that the contract for the Jackson Pike Wastewater Treatment Plant Security Gates and Camera System Improvements project be made to Vaughn Industries, LLC; and
WHEREAS, it is necessary to transfer within and expend up to $1,149,493.67 from the Sanitary Sewer General Obligation Bond Fund, Fund 664; and
WHEREAS, it is necessary to amend the 2015 Capital Improvements Budget for purposes of creating and providing sufficient budget authority for the aforementioned expenditures; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into a construction contract with Vaughn Industries, LLC for the Jackson Pike Wastewater Treatment Plant Security Gates and Camera System Improvements project at the earliest practical date; Now, Therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to enter into a construction contract with Vaughn Industries, LLC, 1201 E. Findlay Street, Carey, Ohio 43316, for the Jackson Pike Wastewater Treatment Plant Security Gates and Camera System Improvements project in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer $1,149,493.67 within the Department of Public Utilities, Division of Sewerage and Drainage | Div. 60-05 | Sanitary Sewer General Obligation Bond Fund | Fund No. 664 | Object Level Three 6630 | as follows:
From:
Project No. | Project Name | OCA Code | Change
650260-102000 | JPWWTP Small Capital Projects | 664260 | -1,149,493.67
To:
Project No. | Project Name | OCA Code | Change
650260-102002 | JPWWTP Security Gates / Camera Sys SCP03JP | 642602 | +$1,149,493.67
SECTION 3. That the Director of Public Utilities be and hereby is authorized to expend up to $1,149,493.67 from the Sanitary Sewer General Obligation Bond Fund, Fund 664 for the JPWWTP Security Gates / Camera Sys SCP03JP Project | Fund 664 | Div. 60-05 | Proj. 650260-102002 | 642602 | Obj. Lvl Three 6630.
Fund No. | Project No. | Project Name | OCA Code | Change
650260-102002 | JPWWTP Security Gates / Camera Sys SCP03JP | 642602 | +$1,149,493.67
SECTION 4. That the 2015 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the project expenditure stated in the ordinance herein.
Fund No. | Project No. | Proj. Name | Current | Revised | (Change)
650260-102000 | JPWWTP Small Capital Projects | $1,280,000 | $130,507 | (-$1,149,494)
650260-102002 | JPWWTP Security Gates/Camera Sys SCP03JP | $0 | 1,149,494 | (+$1,149,494)
SECTION 5. That the said firm Vaughn Industries, LLC, shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.