Explanation
BACKGROUND: The Fire Division requests to purchase a hazardous material response vehicle for emergency and rescue operations. This legislation authorizes the Finance and Management Director to enter into contract with Farber Specialty Vehicles for the purchase of a hazardous material response vehicle and related equipment for the Fire Division. The Division is replacing a front line hazardous materials response vehicle that is approximately 20 years old and is beyond it's useful life. Fire Station 4 is the only Columbus Fire Station so equipped with a hazardous response vehicle. At least three other regional fire departments in Central Ohio have at least one hazardous response vehicle that may also respond to emergency and rescue operations in other areas of the City.
Bid Information: Bid solicitation SA005714 was opened on 2/12/2015 for the purchase of a hazardous material response vehicle for the Fire Division with the following results:
Ferrara Fire Apparatus, a Majority company ~ $829,594.00
Farber Specialty Vehicles, a Majority company ~ $888,900.00
Summit Fire Apparatus, a Majority company ~ $898,780.00
Pierce Manufacturing, a Majority company ~ $995,587.00
The lowest bid submitted by Ferrara Fire Apparatus was deemed non-responsive as they did not meet specifications for a straight front axle. Farber Specialty Vehicles and Summit Fire Apparatus were deemed non-responsive as they failed to offer a command cab and a hard wired electrical system. Pierce Manufacturing submitted the highest, non-responsive bid as to the command cab configuration requirements of the specifications. With each of the aforementioned bids being non-responsive, the lowest bidder, Ferrara Fire Apparatus, was asked to revise their bid submission to accommodate the specifications requiring a straight front axle - Ferrara was unwilling to revise their submission to meet the specifications. The next lowest bidder, Farber Specialty Vehicles, was asked to and agreed to modify their proposal at no additional cost. Therefore, it is recommended that the award be made to Farber Specialty Vehicles, who offered to modify their proposal to meet the specifications at no additional cost to the City; thus the competitive bidding requirements of City of Columbus Code Chapter 329 are being waived to accommodate this award.
Contract Compliance: Farber Specialty Vehicles ~ 412043544 exp 10/02/2016
Emergency Designation: Emergency action is requested as funds are needed immediately to ensure prompt acquisition of the aforementioned equipment.
FISCAL IMPACT: This ordinance authorizes an expenditure of $888,900.00 from the Safety Bond Fund 701. Funds exist within the Fire Division capital budget for this purchase; an amendment to the 2015 CIB and a transfer between projects is necessary to accommodate this purchase.
Title
To authorize the Finance and Management Director to enter into contract with Farber Specialty Vehicles for the purchase of a hazardous material response vehicle for the Division of Fire; to waive the competitive bidding requirements of City of Columbus Code Chapter 329; to amend the 2015 Capital Improvement Budget and transfer funds between projects; to authorize the expenditure of $888,900.00 from Public Safety's Capital Improvement Funds; and to declare an emergency. ($888,900.00)
Body
WHEREAS, there is a need to purchase a hazardous material response vehicle for the Fire Division in their emergency operations; and
WHEREAS, bids were solicited for this apparatus with no bidders submitting a responsive bid; and
WHEREAS, Farber Specialty Vehicles has offered to modify their proposal to meet specifications at no additional cost; and
WHEREAS, it is necessary to waive the competitive bidding requirements of City of Columbus Code Chapter 329 for this award; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Fire, Department of Public Safety, in that it is immediately necessary to purchase said vehicle, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the 2015 Capital Improvement Budget is amended within fund 701 as follows:
Fund Project Project Current Revised Difference
Name Number Authority Authority
701 Fire Station #2 Fulton Avenue (voted carryover) 340130-100000 $6,000,000 $5,111,100 ($888,900)
701 Fire Apparatus Replacement Hazmat (voted carryover) 340101-100001 $0 $888,900 $888,900
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within Public Safety's Fund 701 as follows:
FROM:
Fund Project Project
Name Number OCA Code Amount
701 Fire Station #2 Fulton Avenue 340130-100000 701130 $888,900.00
TO:
701 Fire Apparatus Replacement Hazmat 340101-100001 711011 $888,900.00
SECTION 3. That Council finds it is in the best interest of the City of Columbus to waive the competitive provisions of the Columbus City Codes, Chapter 329, to permit the aforementioned purchase.
SECTION 4. That the Director of Finance and Management is hereby authorized to establish a purchase order for $888,900.00 with Farber Specialty Vehicles for the purchase of a hazardous material response vehicle for the Division of Fire.
SECTION 5. That the expenditure of $888,900.00, or so much thereof as may be necessary, be and is hereby authorized and approved from the Safety Voted Bond Fund as follows: Fund 701 340101-100001 Fire Apparatus Replacement Hazmat Obj Lvl 01-06 - Obj Lvl 3 6652 OCA 711011.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That, the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project, that a project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.