Explanation
Background:
As a result of RD025480, SO050009, and BE021610, this ordinance will authorize the expenditure of $11,000.00 for the purchase of the following equipment:
One (1) two passenger utility ATV
As a result of RP035904, SO049884, and BE021573, this ordinance will authorize the expenditure of $8,000.00 for the purchase of the following equipment:
One (1) enclosed trailer
This ordinance will establish an Auditor's certificate for the expenditure of $19,000.00 for the purchase of equipment for the special events section of Recreation and Parks.
Emergency Justification: It is necessary to initiate the purchase order immediately so that the equipment is available for Special Event use in the 2015 summer season.
Fiscal Impact: $19,000.00 is required and budgeted in the Recreation and Parks Permanent Improvement Fund 747 to meet the financial obligations of this expenditure.
Title
To authorize the Director of Finance and Management to enter into contracts for the purchase of equipment for the special events section of the Recreation and Parks Department; to appropriate, transfer, and authorize the expenditure of $19,000.00 from the Recreation and Parks Permanent Improvement Fund; to amend the 2015 Capital Improvement Budget; and to declare an emergency. ($19,000.00)
Body
WHEREAS, the Purchasing Office will enter into contract for one Utility ATV as a result of SO050009; and
WHEREAS, the Purchasing Office will enter into contract for one trailer as a result of SO049884; and
WHEREAS, the vendors were not identified at the time of this legislation, therefore, the sole and final contracting decisions relative to the determination of lowest, most responsive and responsible, and best bidder(s) will be delegated to the Director of Finance and Management per the terms of Columbus City Code Chapter 329; and
WHEREAS, brass tags for equipment to be replaced will be submitted to the Division of Fleet Management, and all specifications for equipment to be purchased and brass tagged will be approved by the Division of Fleet Management prior to acquisition;
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract for the equipment so that the equipment is available for Summer 2015 special event use thereby preserving the public health, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract for the purchase of one trailer as a result of SO049884.
SECTION 2. That the Director of Finance and Management be and is hereby authorized to enter into a contract for the purchase of one utility ATV as a result of SO050009.
SECTION 3. That this Council hereby recognizes that this ordinance does not identify vendors for the expenditure authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, most responsive and responsible, and best bidder(s) to the Director of Finance and Management as per the terms of Columbus City Code Chapter 329.
SECTION 4. That the amount of $19,000.00 is hereby appropriated to the Recreation and Parks Permanent Improvement Fund, as follows:
FundType Dept. Fund Project No. Obj. Level 3 OCA Code Amount
Cap. Proj. 51-01 747 747999 6651 900747 $19,000.00
SECTION 5. That the transfer of $19,000.00 of cash and appropriation within the Recreation and Parks Permanent Improvement Fund be and is hereby authorized to provide funds in the correct project area for equipment for the Recreation and Parks Department as follows:
FROM:
Type Dept. Fund Project # Name OL3 OCA Code Amount
Capital 51-01 747 747999-100000 Unallocated 6651 900747 $19,000.00
TO:
Type Dept. Fund Project # Name OL3 OCA Code Amount
Capital 51-01 747 510040-100000 Equipment 6651 747040 $19,000.00
SECTION 6. That the 2015 Capital Improvements Budget Ordinance No. 0557-2015 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 747: 747999-100000; Fund 747 unallocated; $31 (Permanent Improvement Carryover)
Fund 747: 747999-100000; Fund 747 unallocated; $31,712 (New Deposit)
Fund 747: 510040-100000; Fund 747 Equipment; $0 (Permanent Improvement Carryover)
AMENDED TO:
Fund 747: 747999-100000; Fund 747 unallocated;; $12,743 (Permanent Improvement Carryover)
Fund 747: 510040-100000; Fund 747 Equipment; $19,000 (Permanent Improvement Carryover)
SECTION 7. That the expenditure of $19,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Permanent Improvement Fund 747, as follows:
Project OCA Code Object Level 3 Amount
510040-100000 (Equipment) 747040 6651 $19,000.00
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.