Explanation
Background:
This legislation authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order with Mako Power LLC, for installation of battery replacements related to Uninterrupted Power Supply (UPS) systems. This contract will be for battery replacement and includes professional installation, removal and recycling services at the City of Columbus Data Center location.
The Department of Technology (DoT) exercised due diligence by completing the competitive bid process (Solicitation # SA005827) in compliance with Columbus City Code Chapter 329. On April 23, 2015, Formal Bid (SA005827) for the battery replacement purchase and installation services was issued and five (5) proposals were received. After reviewing the five (5) bids that were submitted, it was recommended that the award be made to the vendor Mako Power LLC., in the amount of $26,600.00, as they were deemed to be the overall lowest, responsive, responsible and best bidder per specification.
Emergency:
Emergency action is requested to ensure that the necessary purchase order is established in a timely manner to allow the vendor to start their project service work as planned and not delayed.
Fiscal Impact:
The total cost of this ordinance is $26,600.00 with funding coming from the Department of Technology, Information Services Division, Capital Improvement Fund; Enterprise System Upgrades (470047-100000). Funds totaling $26,600.00 for this purchase are budgeted and available within the Department of Technology, Information Services Division, Capital Improvement Fund.
Contract Compliance:
Vendor Name: Mako Power LLC CC#: 05-0632427 Expiration Date: 06/02/2017
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Mako Power LLC., for battery replacements including installation and removal services related to Uninterrupted Power Supply (UPS) systems; to authorize the expenditure of $26,600.00 from the Department of Technology, Information Services Division, Capital Improvement Fund; and to declare an emergency. ($26,600.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Mako Power LLC, in the amount of $26,600.00, for battery replacements including installation and removal services related to Uninterrupted Power Supply (UPS) systems; and
WHEREAS, the Department of Technology exercised due diligence by undergoing a formal bid process (Bid Solicitation # SA005827), completed by the Purchasing Office, in compliance with Columbus City Code Chapter 329; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Finance and Management Department, on behalf of the Department of Technology, to establish a purchase order with Mako Power LLC in order to avoid uninterrupted daily operations, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Finance and Management, on behalf of the Department of Technology, is authorized to establish a purchase order with Mako Power LLC for battery replacements including installation and removal services related to Uninterrupted Power Supply (UPS) systems for the City of Columbus, Department of Technology Data Center location, in the amount of $26,600.00.
SECTION 2: That the expenditure of $26,600.00 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Technology, Information Services Division, Capital Improvement Fund, is hereby authorized as follows:
Div.: 47-02|Fund: 514|Subfund: 002|Project Name: Enterprise System Upgrades| Project No.: 470047-100000 (Carryover)| Project OCA: 514047| Obj. Level 1: 06|Obj. Level 3: 6649|Amount: $26,600.00
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.