Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with General Temperature Control for the renovation of the domestic hot water plumbing for the Division of Police Training Academy at 1000 N. Hague Avenue. The existing domestic hot water system is inefficient and unable to provide consistent hot water. This renovation will include a new hot water pump and piping for a circulating loop throughout the first floor of the building and will also include new fixtures for the men's and women's shower and restroom areas to provide staff and recruits proper facilities.
Formal bids were solicited and the City received three bids on April 20, 2015 as follows (0 FBE, 0 MBE):
General Temperature Control $99,500.00
Aggressive Mechanical, Inc. $134,000.00
Capital City Mechanical, Inc. $157,900.00
The Office of Construction Management recommends that the bid be made to the most responsive and responsible bidder, General Temperature Control.
Emergency action is requested so that proper water temperatures can be attained as soon as possible and that work can be coordinated when Police recruit classes are not training at the academy.
General Temperature Control Contract Compliance No. 31-1201236, expiration date March 10, 2016.
Fiscal Impact: This ordinance authorizes an expenditure of $99,500.00 from the Department of Public Safety Voted Bond Fund for a contract with General Temperature Control to renovate the hot water system at the Police Training Academy on Hague Avenue. This legislation will also amend the 2015 Capital Improvement Budget and transfer funds between projects within the Safety Voted Bond Fund.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Safety Voted Bond Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with General Temperature Control for the renovation of the domestic hot water plumbing at the Police Training Academy on Hague Avenue; to authorize the expenditure of $99,500.00 from Safety Bond Fund; and to declare an emergency. ($99,500.00)
Body
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget and to transfer cash between projects within the Safety Voted Bond Fund; and
WHEREAS, the Department of Finance and Management, Office of Construction Management, solicited formal bids for the renovation of the domestic hot water plumbing for the Division of Police Training Academny on Hague Avenue; and
WHEREAS, the Department of Finance and Management, Office of Construction Management, received three bids and desires to enter into a contract with General Temperature Control for the work; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director to enter into a contract with General Temperature Control for the renovation of the domestic hot water plumbing for the Division of Police Training Academy on Hague Avenue, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget be amended as follows:
Fund 701
Project / Project Name / Current C.I.B. / Amendment Amount / C.I.B. as amended
340103-100114/Fire Facility Renovation - Station #16/$275,572/(99,500)/$176,072
330021-100000/Police Facility Renovation /$314,500/$99,500/$414,000
SECTION 2. That the City Auditor is hereby authorized to transfer funding within the Safety Voted Bond Fund as follows:
FROM:
Dept./Div.: 30-04|Fund: 701|OCA Code: 713114|Project Number: 340103-100114|Project Name: Fire Facility Renovation - Station #16|Obj. Level 1: 06|Obj. Level 3: 6620|Amount: $99,500.00
TO:
Dept./Div.: 30-03|Fund: 701|OCA Code: 713321|Project Number: 330021-100000|Project Name: Police Facility Renovation |Obj. Level 1: 06|Obj. Level 3: 6620|Amount: $99,500.00
SECTION 3. That the Finance and Management Director is hereby authorized and directed to enter into a contract on behalf of the Office of Construction Management with General Temperature Control for the renovation of the domestic hot water plumbing for the Division of Police at 1000 N. Hague Avenue.
SECTION 4. That the expenditure of $99,500.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021-100000
OCA Code: 713321
Object Level 1: 06
Object Level 3: 6620
Amount: $99,500.00
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.