Explanation
BACKGROUND: This ordinance is for the option to establish a UTC contract to purchase Wemco Pump Parts for the Division of Sewerage and Drainage, the sole user, in accordance with sole source provisions. These replacement parts are utilized by the Jackson Pike and Southerly Wastewater Treatment Plants for various routine maintenance and repairs of Wemco pumps at both treatment plants. The sole source, Envirotech Pump Systems dbaWeir Specialty Pumps is the manufacturer of these pumps and owner of the parts drawings and do not sell to a third party for resale. The term of the proposed option contract would be approximately two (2) years, expiring June 30, 2017, with the option to renew for one (1) additional year. The City has negotiated Terms and Conditions that the vendor submitted to the satisfaction of the Purchasing Office and Division of Sewerage and Drainage.
The Purchasing Office has received a price list:
Envirotech Pump Systems dba Weir Specialty Pumps, MAJ, CC#87-0529231 expires 06/01/2017
Total Estimated Annual Expenditure: $30,000.00, Division of Sewerage and Drainage, the sole user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Wemco Pump Parts with Envirotech Pump Systems dba Weir Specialty Pumps, in accordance with sole source provisions; to authorize the expenditure of $1.00 to establish the contract from the Mail, Print Services and UTC Fund Account, and to declare an emergency. ($1.00).
Body
WHEREAS, the Division of Sewerage and Drainage is in need of parts for routine maintenance and repairs of the existing Wemco Pumps at the Jackson Pike and Southerly Wastewater Treatment Plants; and,
WHEREAS, Envirotech Pump Systems dbaWeir Specialty Pumps is the sole source for these parts; and,
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to maintain a supply of Wemco Pump Parts, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract for an option to purchase Wemco Pump Parts, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Wemco Pump Parts for a term of approximately two (2) years, expiring June 30, 2017, with the option to renew for one (1) additional year, as follows:
Envirotech Pump Systems dbaWeir Specialty Pumps, Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That this purchase is in accordance with the relevant provisions of the Columbus City Code, “Sole Source Procurement.”
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.