Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Gutknecht Construction Company for the renovation of the garage deck concrete for City Hall, 90 West Broad Street.
Formal bids were solicited and the City received four bids on April 21, 2015 as follows (0 FBE, 0 MBE):
Gutknecht Construction Company $ 69,500.00
General Maintenance & Engineering Co. $ 91,793.00
Golon Inc. $ 97,755.00
Quality Masonry Company, Inc. $134,050.00
The scope of the project is repair cracks in the existing concrete roof deck of the City Hall underground parking garage using a concrete sealing material, caulking intersection between exterior parapet walls and concrete sidewalks granite and the installation of PVC drain extension pipes to existing storm drains.
The Office of Construction Management recommends that the bid be made to the most responsive and responsible bidder, Gutknecht Construction Company.
Emergency action is requested so as to the greatest extent possible work can be performed August when activity in and around the garage is generally less busy than other times of the year. Additionally, it is necessary to seal cracks as water and freeze/thaw cycles can significantly degrade concrete over time.
Gutknecht Construction Company Contract Compliance Co. 31-0935568, expiration date August 7, 2015.
Fiscal Impact: The cost of contract, including a project contingency, is $75,000.00 and is available and funded within the Construction Management Capital Improvement Fund.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Gutknecht Construction Company for the renovation of the garage deck concrete for City Hall, 90 West Broad Street; to authorize the $75,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($75,000.00)
Body
WHEREAS, the Department of Finance and Management, Office of Construction Management desires to enter into a contract for the renovation of the garage deck concrete for City Hall, 90 West Broad Street; and
WHEREAS, formal bids were solicited and the city received four bids, the lowest, best, most responsible, responsive bidder is Gutknecht Construction Company; and
WHEREAS, sufficient funding is available within the Construction Management Capital Improvement Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director to enter into a contract with Gutknecht Construction Company for the renovation of the garage deck concrete for City Hall, 90 West Broad Street, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized and directed to enter into a contract, on behalf of the Office of Construction Management, with Gutknecht Construction Company for the renovation of the garage deck concrete for City Hall, 90 West Broad Street.
SECTION 2. That the expenditure of $75,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570031-100001
OCA Code: 731001
Object Level 1: 06
Object Level 3: 6620
Amount: $75,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.