Explanation
BACKGROUND: Columbus City Council passed Ordinance 0811-2012 which made provisions for a Graffiti Abatement Assistance Program for owners of occupied structures, in accordance with Section 4525.16 of the Columbus City Code. This Graffiti Abatement Assistance Program helps residential and commercial property owners to comply with the law by offering a no-cost graffiti removal services.
This legislation authorizes the Director of the Department of Development to enter into contract with Graffiti Protective Coatings, Inc. (CC# 95-4348423, expiration date: 04/08/2016) to provide graffiti abatement services within the City of Columbus. These services will allow the City to remove graffiti from various surfaces on various structures such as but not limited to: occupied private residential structures, occupied commercial structures, fences, and garages, where the owner has provided prior authorization to enter and remove the graffiti.
The Department of Development exercised due diligence by completing a competitive bid process in compliance with Columbus City Code Chapter 329. The request for quote was prepared and posted on the City's solicitation web site. Also, they were provided to those who responded to the Solicitation Notice. There were two (2) bidders.
On April 29th, 2015 at 11:00a.m., the Department of Development publicly opened two (2) bids received from:
1. Graffiti Protective Coatings, Inc.
2. Contract Sweepers & Equipment Co.
After reviewing the bids, it was recommended that the award be made to Graffiti Protective Coatings, Inc. in the amount of $170,000, as they were the lowest responsive, responsible, and best bidder.
Emergency action is necessary to allow vital program services to begin as soon as possible.
FISCAL IMPACT: Funds for this contract were authorized under Ordinance 2637-2012, Auditor's Certificate AC-034359.
Title
To authorize the Director of the Department of Development to enter into contract with Graffiti Protective Coatings, Inc. for services associated with the Graffiti Abatement Assistance Program; to authorize the expenditure of $170,000 from an existing Auditor's Certificate; and to declare an emergency. ($170,000.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Development to enter into contract with Graffiti Protective Coatings, Inc. for services associated with the Graffiti Abatement Assistance Program; and
WHEREAS, this program will allow the City to remove graffiti from various surfaces on various structures such as but not limited to: occupied private residential structures, occupied commercial structures, fences, and garages, where the owner has provided prior authorization to enter and remove the graffiti for the removal; and
WHEREAS, the Department of Development exercised due diligence by undergoing a competitive bidding process in compliance with Columbus City Code Chapter 329; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development, Code Enforcement Division, in that it is immediately necessary to enter into contract with Graffiti Protective Coatings, Inc. to allow vital program services to begin as soon as possible, thereby preserving the public health, peace, property, safety, and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Development is hereby authorized to enter into a contract with Graffiti Protective Coatings, Inc. (CC# 95-4348423, expiration date: 04/08/2016) in the amount of $170,000.00 for services associated with the Graffiti Abatement Assistance Program.
SECTION 2. That funding of $170,000 for this expenditure is hereby authorized from Auditor's Certificate No. AC-034359 as follows:
AC-034359/001 - $120,000.00
AC-034359/002 - $ 50,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this contract is awarded in accordance with the relevant provisions of Columbus City Code Chapter 329 relating to competitive bidding.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.