Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Tyevco, Inc. for the improvements that will change the Walnut Hill Golf Course into a public park and disc golf course. Plans were developed after meeting with home owners and disc golf groups to create a regional park that would be satisfy the desired usage of the community.
The costs for this project will be $250,000.00 with a contingency of $25,000.00 for a total of $275,000.00.
Bids were advertised through Vendor Services, in accordance with City Code Chapter 329, on April 3, 2015 and received by the Recreation and Parks Department on April 28, 2015. Bids were received from the following companies:
Status Amount
Tyevco MAJ $250,000.00
Builderscape MAJ $264,019.00
Facemyer FBE $415,299.92
After reviewing the proposals that were submitted, it was determined that Tyevco, Inc. was the lowest and most responsive bidder.
Tyevco, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may start during the current construction season in order to be completed in time to apply seeding in the fall.
Fiscal Impact:
$275,000.00 is budgeted and available in the Recreation and Parks Permanent Improvements Fund 747 to meet the financial obligations of this contract.
Principal Parties:
Tyevco, Inc.
1678 W. Audobon Blvd., Lancaster, OH 43130
Scott Boggess 614-284-0251
CC# 311626034 Exp. 12/9/15
Columbus Employees: 0
Title
To authorize the Director of Recreation and Parks to enter into contract with Tyevco, Inc. for the renovation and conversion of Walnut Hill Golf Course to a public park and disc golf course; to authorize the expenditure of $250,000.00 and a contingency of $25,000.00 for a total of $275,000.00 from the Recreation and Parks Permanent Improvement Fund 747; and to declare an emergency. ($275,000.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on April 28, 2015 for the renovation and conversion of Walnut Hill Golf Course to a public park and disc golf course; and
WHEREAS, after reviewing proposals submitted it was determined that Tyevco, Inc. was the lowest, best, most responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks in that it is immediately necessary to enter into contract with Tyevco, Inc. for the renovation and conversion of Walnut Hill Golf Course to a public park and disc golf course so that work may start during the current construction season in order to be completed in time to apply seeding in the fall; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is authorized to enter into contract with Tyevco, Inc. for the renovation and conversion of Walnut Hill Golf Course to a public park and disc golf course.
SECTION 2. That the expenditure of $275,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Permanent Improvements Fund 747, as follows:
Project OCA Code Object Level 3 Amount
510025-100005 (Far East Parkland Donations) 510905 6621 $275,000.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.