Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to modify a professional engineering services contract with Glaus, Pyle, Schomer, Burns & Dehaven, Inc. (GPD Group), for the Bridge and Trail Improvements - West Fifth Avenue from McKinley Avenue to Dublin Road project.
The original ordinance, 0996-2012, indicated that the project design would be completed in two parts and that a planned modification would be forthcoming. Part 1 consisted of preliminary engineering, geotechnical investigation, surveying, and preliminary environmental investigations. The scope of work for Part 2 includes, but is not limited to, completing the preliminary engineering phase, environmental engineering phase, and final engineering and right of way phase, completion of construction plans, and providing services as needed through the construction phase.
Modification number 1, ordinance 0756-2013, was a planned modification in the amount of $586,120.82
This is a joint project between the Department of Public Service and the Department of Recreation and Parks that will receive construction funding from ODOT Municipal Bridge Program and MORPC Transportation Enhancements. The ODOT designated name for this project is FRA-Scioto Trail/Fifth Avenue Connector (PID 90382).
Original contract amount: $203,915.97 (Ordinance 0996-2012, EL012887)
Modification number 1: $586,120.82 (Ordinance 0756-2013, EL014571)
Modification number 2: $73,023.98
Total amount of the contract, including this modification $863,060.77
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Glaus, Pyle, Schomer, Burns & Dehaven, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Glaus, Pyle, Schomer, Burns & Dehaven, Inc., is 341134715 and Expires 5/28/17.
3. FISCAL IMPACT:
Funding for the Department of Public Service portion of this contract in the amount of $36,511.99 is budgeted in the 2015 C.I.B. and available within the Streets and Highways G.O. Bonds Fund 704. Funding for the Department of Recreation and Parks in the amount of $36,511.99 is available within the Recreation and Parks G.O. Bond Fund 702.
4. EMERGENCY DESIGNATION
The department requests emergency designation to provide funding for the professional services described above at the earliest possible time to provide for design work for this project and pedestrian improvements for at the earliest possible time.
Title
To amend the 2015 Capital Improvements Budget; to authorize the City Auditor to transfer funds and the appropriation between projects within the Streets & Highway Bond Fund; to authorize the Director of Public Service to modify a professional engineering service contract with Glaus, Pyle, Schomer, Burns & Dehaven, Inc., for the Bridge and Trail Improvements - West Fifth Avenue from McKinley Avenue to Dublin Road project; to authorize the expenditure of up to $73,023.98 from the Streets and Highways G.O. Bonds Fund for the Department of Public Service and the Recreation and Parks G.O. Bond Fund for the Department of Recreation and Parks; and to declare an emergency. ($73,023.98)
Body
WHEREAS, there is a need to modify a professional engineering services contract for the design of the Bridge and Trail Improvements - West Fifth Avenue from McKinley Avenue to Dublin Road project; and
WHEREAS, this project involves preliminary and final engineering for a wider Fifth Avenue Bridge over the Scioto River and an extension of the Scioto Trail between Dublin Road and McKinley Avenue along with incidental or complete street improvements; and
WHEREAS, there is a need to revise the plans to remove the bio-retention cells, re-grade the ditches, and update the freshwater mussel study and relocation; and
WHEREAS, this was not a planned modification due to the fact that after completion of the plans AEP and AT&T presented the city with a high utility relocation cost for the project. The city is to redesign the project to minimize the impact to the utility companies and bring the utility relocation costs down. Also since the project was originally scoped, the requirements for mussel relocations have changed, and since this is a federally funded project, the city must comply with the new regulations; and
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget to establish authority within the correct project detail number; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize this modificaiton for engineering services for pedestrian and travelling public improvements at the earliest possible time, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget established within Ordinance 0557-2015 be and hereby is amended as follows:
Project # / Project Name / Current CIB Amount / Amended Amount / CIB Amount as Amended
704 / 530301-160003 / North Broadway West under Railroad East of Kenny (Carryover) / $106,727.00 / ($36,512.00) / $70,215.00
704 / 530301-160771 / Bridge Rehab - Fifth Avenue over Scioto River (Carryover) / $3,873,943.00 / $36,512.00 / $3,910,455.00
SECTION 2. That the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund and the Voted Recreation and Parks G.O. Bond Fund be and is hereby authorized as follows:
Transfer from:
Fund / Project No. / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530301-160003 / North Broadway West under Railroad East of Kenny / 06-6600 / 743013 / $36,511.99
Transfer to:
Fund / Project No. / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530301-160771 / Bridge Rehabilitation - Fifth Avenue over Scioto River / 06-6600 / 740171 / $36,511.99
SECTION 3. That the Director of Public Service be and hereby is authorized to modify a professional services contract with Glaus, Pyle, Schomer, Burns & Dehaven, Inc, 1801 Watermark Drive, Suite 150, Columbus, OH, 43215, for engineering services associated with the Bridge and Trail Improvements - West Fifth Avenue from McKinley Avenue to Dublin Road project.
SECTION 4. That the expenditure of $73,023.98, or so much thereof as may be needed, be and hereby is authorized from the Streets and Highways G.O. Bonds Fund, Fund 704, Department No. 59-12, Division of Design and Construction, and from the Recreation and Parks G.O. Bond Fund as follows:
Fund / Project / OCA Code / Object Level 3 / Amount
702 / Existing AC037260-001 / 644625 / 6680 / $9,241.33
702 / 510316-100022 / Greenways - Scioto, River's Edge to Fifth Ave. / 06-6601 / 731622 / $27,270.66
704 / 530301-160771 / Bridge Rehabilitation - Fifth Avenue over Scioto River / 06-6682 / 740171 / $36,511.99
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after passage if the Mayor neither approves nor vetoes the same.