Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into agreement with and provide additional funding to the Ohio Department of Transportation (ODOT) to perform the construction of ODOT's FRA-US23-12.24, PID 86661 construction project. The scope of work includes paving on US23 from Stationing Lane Mile (SLM) 0.00 to SLM 3.26 (Summit Street) and from SLM 12.24 to SLM 15.34 (Fourth Street). The project will reduce the road from three to two lanes to allow for a bike lane and still maintain parking.
Ordinance 1020-2015 authorized the Director of Public Service to provide funds to ODOT prior to ODOT opening bids. If the project required additional funds after the bid opening, the Director of Public Service would seek council approval. ODOT opened bids in May 2015 and additional city funding is necessary to proceed with the project.
2. FISCAL IMPACT
The additional funding needed for the Department of Public Service's portion of the project is $939,334.00. The total amount the city is contributing through the Department of Public Service is $4,027,200.00 ($3,087,866.00 authorized by ordinance 1020-2015 and $939,334.00 authorized by this ordinance). An amendment to the 2015 Capital Improvements Budget is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.
3. EMERGENCY DESIGNATION
The department requests emergency designation in order to meet ODOT's construction schedule.
Title
To amend the 2015 Capital Improvement Budget; to appropriate funds within the Public Service Gov't Build America Bonds Fund; to authorize the City Auditor to transfer cash and appropriation between projects within the Public Service Build America Bonds Fund and within the Streets and Highways Bond Fund; to allow the Director of Public Service to enter into agreement with the Ohio Department of Transportation for ODOT's FRA-US23-12.24, PID 86661 project; to authorize the expenditure of $939,334.00 from the Public Service Build America Bonds Fund and the Streets and Highways Bond Fund; and to declare an emergency. ($939,334.00)
Body
WHEREAS, the city has partnered with the Ohio Department of Transportation in order to construct improvements on US23 on Summit Street and on Fourth Street (FRA-US23-12.24, PID 86661); and
WHEREAS, the Ohio Department of Transportation advertised for construction services and the bid amount came in higher than estimated; and
WHEREAS, a local match is required for this project; and
WHEREAS, it is necessary to enter into agreement and provide this funding to ODOT; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to provide funding at the earliest possible time to ODOT in order to maintain the project schedule thereby preserving the public health, peace, property, safety and welfare; now, therefore; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvements Budget authorized by ordinance 0557-2015 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / Current / Change / Amended
746 / 540002-100009 / Bikeway Development -- Bikeway Design (Voted Carryover) / $0.00 / $33,315.00 / $33,315.00 (to match cash)
746 / 540002-100053 / Bikeway Development - Downtown (Voted Carryover) / $0.00 / $1,256.00 / $1,256.00 (to match cash)
746 / 590105-100000 / Pedestrian Safety Improvements (Voted Carryover) / $0.00 / $11,215.00 / $11,215.00 (to match cash)
746 / 530103-100005 / Arterial Street Rehabilitation -- Fairwood Ave/Watkins Rd - Koebel Rd (Voted Carryover) / $1,303.00 / ($1,303.00) / $0.00
746 / 530103-100013 / Arterial Street Rehabilitation - High/Flint (Voted Carryover) / $51,389.00 / ($51,389.00) / $0.00
746 / 530103-100015 / Arterial Street Rehabilitation -- Karl Rd/SR161/Schrock Road (Voted Carryover) $5,367.00 / ($5,367.00) / $0.00
746 / 530161-100003 / Roadway Improvements - Emerald Parkway/Tuttle Crossing Blvd -- Rings Road (Voted Carryover) /$10,053.00 / ($10,053.00) / $0.00
746 / 530282-100061 / Resurfacing -- Zone 2 (Voted Carryover) / $11,927.00 / ($11,927.00) / $0.00
746 / 530282-100063 / Resurfacing -- Zone 4 (Voted Carryover) / $3,603.00 / ($3,603.00) / $0.00
746 / 530282-100065 / Resurfacing -- Zone 5 (Voted Carryover) / $7,179.00 / ($7,179.00) / $0.00
746 / 540002-100009 / Bikeway Development -- Bikeway Design (Voted Carryover) / $33,315.00 / ($33,315.00) / $0.00
746 / 540002-100053 / Bikeway Development - Downtown (Voted Carryover) / $1,256.00 / ($1,256.00) / $0.00
746 / 590105-100000 / Pedestrian Safety Improvements (Voted Carryover) / $11,215.00 / ($11,215.00) / $0.00
746 / 590105-100051 / Pedestrian Safety Improvements -- Henderson Road SUP - Kenny to Reed (Voted Carryover) / $42.00 / ($42.00) / $0.00
746 / 530282 - 100107 Resurfacing - Urban Paving - FRA US 23-10-.510 (PID 86661) (Voted Carryover) $0.00/ $136,643.98 / $136,643.98
704 / 530161-100072 / Roadway Improvements -- Misc Right of Way Acquisition (Voted Carryover) / $25,104.00 / ($24,804.00) / $300.00
704 / 530161-100073 / Roadway Improvements -- Tech Center South/Techneglas (Voted Carryover) / $193,590.00 / ($191,090.00) / $2,500.00
704 / 530161-100079 / Roadway Improvements -- Riverview Drive/Olentangy River Road -- West Terminus (Voted Carryover) / $90.279.00 / ($79,303.00) / $10,976.00
704 / 530161-100160 / Roadway Improvements -- 11th Ave and 17th Ave (Voted Carryover) / $250,000.00 / ($250,000.00) / $0.00
704 / 530282-100001 / Resurfacing -- Pavement & Asset Management Services (Voted Carryover) / $320,000.00 / ($7,194.00) / $312,806.00
704 / 540002-100045 / Bikeway Development -- Olentangy River Road Shared Use Path -- Ackerman to North Broadway (Voted Carryover) / $940,000.00 / ($250,300.00) / $689,700.00
704 / 530282 - 100107 Resurfacing - Urban Paving - FRA US 23-10-.510 (PID 86661) (Voted Carryover) / $3,087,866.00 / $802,690.02 / $3,890,556.02
SECTION 2. The sum of up to $139.00 be and is hereby appropriated from the unappropriated balance of the Public Service Gov't Build America Bonds Fund, No. 746, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2015, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
746 / 530103-100013 / Arterial Street Rehabilitation - High/Flint / 06-6600 / 760313 / $139.00
SECTION 3. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Public Service Gov't Build America Bonds Fund, No. 746, and within the Streets and Highways Bond Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
746 / 530103-100005 / Arterial Street Rehabilitation -- Fairwood Ave/Watkins Rd - Koebel Rd (Voted Carryover) / 06-6600 / 761305 / $1,302.89
746 / 530103-100013 / Arterial Street Rehabilitation - High/Flint (Voted Carryover) / 06-6600 / 760313 / $51,388.59
746 / 530103-100015 / Arterial Street Rehabilitation -- Karl Rd/SR161/Schrock Road (Voted Carryover) / 06-6600 / 710315 / $5,366.93
746 / 530161-100003 / Roadway Improvements - Emerald Parkway/Tuttle Crossing Blvd -- Rings Road (Voted Carryover) / 06-6600 / 743161 / $10,053.00
746 / 530282-100061 / Resurfacing -- Zone 2 (Voted Carryover) / 06-6600 / 728261 / $11,926.48
746 / 530282-100063 / Resurfacing -- Zone 4 (Voted Carryover) / 06-6600 / 762863 / $3,602.24
746 / 530282-100064 / Resurfacing -- Zone 5 (Voted Carryover) / 06-6600 / 762864 / $7,178.79
746 / 540002-100009 / Bikeway Development -- Bikeway Design (Voted Carryover) / 06-6600 / 755209 / $33,314.56
746 / 540002-100053 / Bikeway Development - Downtown (Voted Carryover) / 06-6600 / 755253 / $1,255.24
746 / 590105-100000 / Pedestrian Safety Improvements (Voted Carryover) / 06-6600 / 726015 / $11,214.14
746 / 590105-100051 / Pedestrian Safety Improvements -- Henderson Road SUP - Kenny to Reed (Voted Carryover) / 06-6600 / 755551 / $41.12
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
746 / 530282 - 100107 Resurfacing - Urban Paving - FRA US 23-10-.510 (PID 86661) (Voted Carryover) / 06-6600 /768207 / $136,643.98
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100072 / Roadway Improvements -- Misc Right of Way Acquisition (Voted Carryover) / 06-6600 / 599501 / $25,103.92
704 / 530161-100073 / Roadway Improvements -- Tech Center South/Techneglas (Voted Carryover) / 06-6600 / 530073 / $ $191,089.81
704 / 530161-100079 / Roadway Improvements -- Riverview Drive/Olentangy River Road -- West Terminus (Voted Carryover) / 06-6600 / 746179 / $79,302.29
704 / 530161-100160 / Roadway Improvements -- 11th Ave and 17th Ave (Voted Carryover) / 06-6600 / 761160 / $250,000.00
704 / 530282-100001 / Resurfacing -- Pavement & Asset Management Services (Voted Carryover) / 06-6600 / 742001 / $7,194.00
704 / 540002-100045 / Bikeway Development -- Olentangy River Road Shared Use Path -- Ackerman to North Broadway (Voted Carryover) / 06-6600 / 740245 / $250,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282 - 100107 Resurfacing - Urban Paving - FRA US 23-10-.510 (PID 86661) (Voted Carryover) / 06-6600 / 748217 / $802,690.02
SECTION 4. That the Director of Public Service is authorized to enter into agreement with the Ohio Department of Transportation and provide funding in the amount of $939,334.00 in order to construct improvements on US23 on Summit Street and on Fourth Street (FRA-US23-12.24, PID 86661).
SECTION 5. That for the purpose of providing the local match to ODOT for this project, the sum of $939,334.00 or so much thereof as may be needed, is hereby authorized to be expended from the Public Service Gov't Build America Bonds Fund, No. 746, and the Streets and Highways Bond Fund, No. 704, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
746 / 530282 - 100107 Resurfacing - Urban Paving - FRA US 23-10-.510 (PID 86661) / 06-6631 / 768207 / $136,643.98
704 / 530282 - 100107 Resurfacing - Urban Paving - FRA US 23-10-.510 (PID 86661) / 06-6631 / 748217 / $802,690.02
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.