Explanation
The Department of Finance & Management, on behalf of the Fleet Management Division, entered into contract with API Security Services for security services for the Fleet Management Division located at 4211 Groves Road.
Solicitation #SA005514, was publicly posted to the City of Columbus Vendor Services web site until August 15, 2014. The Fleet Management Division recommended a contract award to the most responsive and responsible bidder, API Security Services and Investigations Inc. in the amount of $68,350.00 which was authorized by City Council by Ordinance 1986-2014.
This ordinance seeks authorization to modify and extend the existing API Security Services contract, thus representing the first of three (3) annual contract renewal/extension options, and authorizes a price increase request received on June 3, 2015 per the instructions in the original bid specs to be included in this contract extension. The request is for an hourly increase of $.72 for a new total of $15.20 per hour, $72,500.00 annually to cover hours requested. The contractor pays responsible wage and health insurance benefits as required by Columbus City Codes.
Emergency action is requested to allow the security services to continue without interruption at the Fleet Maintenance Facility.
Fiscal Impact: The Fleet Management Division budgeted $70,000.00 for security services in 2015. The cost of this contract is $72,500.00. A projected surplus in the fuel budget will cover the additional cost.
API Security Service Inc, contract compliance number is 35-2158980; expiration 01/28/2016.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to modify and extend an existing contract with API Security Services for security services at the Fleet Maintenance building at 4211 Groves Road; to authorize the expenditure of $72,500.00 from the Fleet Management Services Fund; and to declare an emergency. ($72,500.00)
Body
WHEREAS, the Purchase Order/Contract No. EL016336 for security services for the Fleet Maintenance Facility at 4211 Groves Road was authorized by Ordinance 1986-2014, with three (3) one-year renewal options; and
WHEREAS, the Fleet Management Division wishes to modify and extend the contract as provided for in the contract; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Finance and Management, Fleet Management Division, in that it is immediately necessary to modify the contract for security services for the fleet maintenance facility at 4211 Groves Road for the preservation of public peace, property, health, safety and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to modify and extend a contract with API Security Services, Inc for security services at the Fleet Maintenance building located at 4211 Groves Road.
Section 2. That the expenditure of $72,500.00 or so much thereof that may be necessary in regard to the action authorized in Section 1, be and is hereby authorized and approved as follows:
Division: 45-05
Fund: 513
OCA Code: 451206
Object Level 1:03
Object Level 3:3398
Amount: $72,500.00
Section 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
Section 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 5. That for reasons stated in the preamble hereto, which is made a part thereof, this ordinance is hereby made a part thereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.