Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Alumni Roofing Company for the renovation of the roof for the Division of Police, 2077 Parkwood Avenue.
Ordinance No. 2330-2014, passed November 12, 2014, authorized the contract for general construction services for renovation of the roof for the Division of Police, 2077 Parkwood Avenue. The renovation was necessary as the current roof exceeded its life expectancy. A modification of the contract is necessary to address unforeseen additional replacement of bad insulation and cleaning of existing roofing debris inside the building.
It is practical and cost effective for coordination and continuity to modify this contract with Alumni Roofing Company. It would not be in the best interest of the City to go with another vendor. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested to enable the contractor to complete this project during good weather.
Alumni Roofing Company, Inc. Contract Compliance No 34-1865113, expiration date April 2, 2016.
Fiscal Impact: The cost of this contract is $9,476.00. Funding is available from a previously established Auditor’s Certificate.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Alumni Roofing Company for the renovation of the roof for the Division of Police, 2077 Parkwood Avenue; to authorize the expenditure of $9,476.00 from a previously established Auditor’s Certificate; and to declare an emergency. ($9,746.00)
Body
WHEREAS, Ordinance No. 2330-2014, passed by City Council on November 12, 2014, authorized the original contract for general construction services for renovation of the roof for the Division of Police, 2077 Parkwood Avenue; and
WHEREAS, it is necessary to modify said contract to address unforeseen additional replacement of bad insulation and cleaning of existing roofing debris inside the building; and
WHEREAS, the Department of Public Safety funds were made available from a previously established Auditor’s Certificate AC036941/001; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Director to modify a contract with Alumni Roofing Company to enable the contractor to complete this project during good weather, thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract, on behalf of the Office of Construction Management, with Alumni Roofing Company for the renovation of the roof for the Division of Police, 2077 Parkwood Avenue.
SECTION 2. That the expenditure of $9,476.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved from Auditor’s Certificate AC036941/001.
SECTION 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.