Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue a purchase order for the purchase of one (1) midship mounted aerial platform and equipment for the Division of Fire from Sutphen Corporation. The Fire Division has a need to replace fire equipment and apparatus that is beyond its useful life and has high maintenance costs. In 2013, a formal request for proposal (RFP) was solicited for the purchase of midship mounted aerial platforms, and evaluated by a seven (7) member committee, resulting in an award recommendation to Sutphen Corporation. The City entered into a contract with Sutphen Corporation via Ordinance 1827-2013, which passed on 09/26/13, for the purchase of one (1) midship mounted aerial platform. The Division of Fire has fifteen (15) front-line ladder companies.
Bid Information: Solicitation SA004849 was advertised and proposals were opened on April 4, 2013. Four (4) responses were received.
At that time, an evaluation committee consisting of three (3) representatives from the Fire Division, two (2) from the Fleet Management Division, one (1) from the Public Safety Director’s Office, and one (1) from the Financial Management Division scored and ranked written proposals and oral presentations submitted by the offerors. The three (3) finalists then submitted pricing. After evaluating all offers and viewing three (3) presentations, in compliance with Columbus City Code 329, the committee submitted final rankings with Sutphen Corporation receiving the highest number of points. Sutphen is honoring the same price it submitted in 2013 for this purchase but competitive bidding is being waived this time so the Fire Division can purchase the same vehicle and equipment as it previously ordered. The cost proposal from Sutphen for the platform and related equipment is $1,199,768.19.
Contract Compliance: 31-0671786 exp 04/21/2017
Emergency Designation: Emergency action is requested as fu...
Click here for full text