Explanation
BACKGROUND: The Division of Police needs to procure uniforms, footwear, leather goods, uniform accessories, and body armor for police officers and select civilian employees. This ordinance will enable the Division to purchase these uniforms from Galls RT II, LLC in accordance with the Universal Term Contracts established for this purpose by the Purchasing Office.
Additional Needs: Expenses associated with recruit classes are budgeted in the transfer category until needed. Therefore, funds need to be transferred within the General Fund budget of the Division of Police from Object Level (1) 10 to Object Level (1) 02 in order to purchase uniforms for two recruit classes.
Bid Information: The Purchasing Office has set up universal term contracts FL005706, 5708, 5709, and 5710 for the purchase of uniforms, footwear, body armor, and leather goods with Galls RT II, LLC.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: 371739988 - Galls RT, LLC, expires 09/16/2015.
Emergency Designation: Emergency legislation is requested because the Division needs to place orders during the current uniform inspections, to outfit the recruit class that starts in June, 2015, and to complete any emergency requests.
FISCAL IMPACT: This ordinance authorizes an expenditure of $1,512,163.00 from the Division of Police’s General Fund Budget for the purchase of uniforms. The Division of Police spent or encumbered $1,666,904 in 2013 on uniforms from the General, Safety Grant, and the Public Safety Initiative funds. In 2014, a total of $1,679,259.00 was spent or encumbered on Uniforms from the General Fund.
Title
To authorize the transfer of funds within the Division of Police's General Fund budget; to authorize the Finance and Management Director to issue a purchase order to Galls RT, LLC for the purchase of uniforms and accessories for the Division of Police from existing Universal Term Contracts; to authorize the expenditure of $1,512,163.00 from the General Funds; and to declare an emergency. ($1,512,163.00)
Body
WHEREAS, there is a need for funds to be transferred within the Division of Police's General Fund budget; and
WHEREAS, the Purchasing Office has existing Universal Term Contracts FL005706, 5708, 5709, and 5710 for the purchase of uniforms, footwear, leather goods, body armor, and other Police Uniform accessories; and
WHEREAS, the Division of Police has an immediate need for uniforms for its personnel; and
WHEREAS, an emergency exists in the usual daily operation in the Division of Police, Department of Public Safety, in that it is immediately necessary to issue a purchase order to Galls RT, LLC for the purchase of uniforms and to transfer funds for the preservation of the public, health, peace, property, safety, welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to issue a purchase order in the amount of $1,512,163.00 to Galls RT, LLC for the purchase of uniforms, footwear, leather goods and body armor for the Division of Police on the basis of Universal Term Contracts FL005706, 5708, 5709, and 5710.
SECTION 2. That funds in the Division of Police's General Fund budget be transferred as follows:
From:
OBJ LEVEL (1) 10 | OBJECT LEVEL (3) 5501 | OCA # 900076 | AMOUNT $259,680.00
To:
OBJ LEVEL (1) 02 | OBJECT LEVEL (3) 2221 | OCA # 300327 | AMOUNT $259,680.00
SECTION 3. That the expenditure of $1,512,163.00, or so much thereof as may be needed, is hereby authorized as follows:
|Div. 30-03| Fund 010 | Obj. Lvl (1) 02 | Obj. Lvl (3) 2221 | OCA Code 300327 | $1,512,163.00 |
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, the City Auditor shall establish such account codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.