Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT), to enter into a contract agreement with Netraid for the purchase of HP and EMC Extended Warranty Services for the City's data center systems, in the amount of $62,268.00. The associated coverage term period is from July 1, 2015 through June 30, 2016.
The Department of Technology (DoT) exercised due diligence by completing the competitive bid process (Solicitation # SA005798) in compliance with Columbus City Code Chapter 329. On April 2, 2015, Formal Bid (SA005798) for the purchase of HP and EMC Extended Warranty Services was opened and four (4) proposals were received. After reviewing the four (4) bids that were submitted, it was recommended that the award be made to the vendor Netraid, in the amount of $62,268.00, as they were deemed to be the overall lowest, responsive, responsible and best bidder per specification. The initial term of the contract is for one year, however subject to mutual agreement and approval by proper City authorities, this contract can be extended for two (2) additional one year terms under the same terms and conditions, at the same pricing and escalator clause for a total contract term of up to three years.
EMERGENCY:
Emergency action is requested to ensure that the necessary contract and purchase order are established in a timely manner to allow the vendor to start their project service work as planned and not delayed.
FISCAL IMPACT:
The total cost of this ordinance is $62,268.00. Funds totaling $62,268.00 for this purchase are budgeted and available within the Department of Technology, Information Services Division, Internal Service Fund.
CONTRACT COMPLIANCE:
Vendor Name: Netraid CC#: 73-1702250 Expiration Date: 04/15/2017
Title
To authorize the Director of the Department of Technology to enter into a contract with Netraid, for the purchase of HP and EMC Extended War...
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