Explanation
BACKGROUND: This legislation is for the option to establish UTC contracts for Auto Body Repair Services for the Division of Fleet Management, the primary user. These contracts will provide for the purchase of auto body repair services for vehicles, trucks and equipment such as trailers, tractors, street sweepers, etc. The term of the proposed option contracts would be approximately two years, expiring June 30, 2017, with the option to renew for two additional one (1) year periods. The Purchasing Office opened formal bids on April 9, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Solicitation No. SA005788). One hundred ninety (190) bids were solicited: (M1A-4, F1-3, MBR-0). Ten (10) bids were received. The four different items (categories) of the bids are for repairs for vehicles up to 14,000 GVWR, vehicles between 14,000 - 26,000 GVWR, vehicles over 26,000 GVWR and equipment (trailers, tractors, etc). Review of the bidders and their facilities resulted in several bidders being determined to be unable to perform work on certain sizes of vehicles and withdrawing a portion of their bid. Additionally one vendor failed to bid an hourly rate for mechanical labor for several items and were deemed non-responsive.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
MI Collision LLC, MAJ, CC# 45-4364050 expires 01/09/2017, Item 1, $1.00
Keens Body Shop, MAJ, CC# 31-0854439 expires 06/08/2017, Item 2, $1.00
Custom Fleet & Auto Body, Inc., MAJ, CC# 20-4790122 expires 01/30/2017, Item 3, $1.00
A-tec Upholstery & Body Shop, MAJ, 26-1813154 expires 06/12/2017, Item 4, $1.00
Total Estimated Annual Expenditure: $400,000.00, Division of Fleet Management, the primary user
The companies are not debarred according to the Excluded Party Listing System of the Federal Government o...
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