Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to purchase two (2) epMotion P5073 automated liquid handling robots for DNA analysis of casework samples from Eppendorf North America, Inc. The robots will allow for contact free detection of liquid levels by means of measuring the light reflection of surfaces. The epMotion instruments can be equipped with the clean-cap which is an Ultra Violet decontamination lamp allowing the prevention of decontamination during the DNA process. The EpMotion is the only instrument that has an eight (8) channel tool, which enables the ability to process eight (8) samples at a time (instead of one at a time like the other instruments), this significantly reduces the amount of time it takes to perform the DNA procedures. The instrument also contains an optical infrared detector to detect the amount of liquid samples enabling a much more precise reading in the everyday operation due to the tiny amount of liquid to work with.
Bid Information: Eppendorf North America, Inc. is the sole source provider of Eppendorf products in North America, therefore this contract is being awarded pursuant to the sole source provisions of Chapter 329 of City Code. Eppendorf is the only vendor who manufacturers and distributes the epMotion instruments.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance Number: 112994494, expires June 23, 2017.
EMERGENCY DESIGNATION: Emergency legislation is requested to supply the crime lab with necessary tools for DNA analysis and to purchase the two (2) epMotion P5073 robots prior to the expiration of the grant on August 31, 2015.
FISCAL IMPACT: The purchase of the two (2) epMotion robots at $90,084.49 will be made using grant funds from NIJ FY 2014 DNA Backlog Reduction Grant.
Title
To authorize and direct the Director of Finance and Management to enter into a contract with Eppendorf North America, Inc. for the purchase of two epMotion P5073 automated liquid handling robots for the Division of Police Crime Lab in accordance with sole source procurement provisions of City Code; to authorize the expenditure of $90,084.49 from the General Government Grant Funds; and to declare an emergency. ($90,084.49)
Body
WHEREAS, the Division of Police, Department of Public Safety needs to purchase two (2) epMotion P5073 automated liquid handling robots; and
WHEREAS, Eppendorf North America is the sole source provider of the epMotion P5073 automated liquid handling robots; and
WHEREAS, this contract is being awarded pursuant to the provisions of Chapter 329 of City Code relating to sole source procurement; and
WHEREAS, an emergency exists in the usual and daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase the two (2) epMotion P5073 automated liquid handling robots for the Division of Police Crime Lab for the immediate preservation of the public peace, health, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to enter into a contract with Eppendorf North America, Inc. for the purchase of two (2) epMotion P5073automated liquid handling robots for the Division of Police Crime Lab, Department of Public Safety, pursuant to the provisions of Chapter 329 of City Code relating to sole source procurement.
SECTION 2. That the expenditure of $90,084.49, or so much thereof as may be needed, is hereby authorized as follows:
DIV 30-03| FUND 220| OBJ LEVEL (1) 06| OBJ LEVEL (3) 6697 | GRANT 331409 |$90,084.49|
SECTION 3. That the City Auditor is authorized to make the necessary transfer between funds, and such funds are hereby appropriated, to carry out the purposes of this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.